Prepare, monitor, and analyze the financial activity and serve as a financial advisor for an assigned number of operating units (club site locations, program activities and/or administrative departments) regarding general operations, grants, and restricted gifts for assigned operating units. Identify compliance/non-compliance with internal controls and policies and procedures for assigned operating units. Assist with monthly close and financial reporting processes, annual audits, and special projects. Serve as the lead analyst for one or more key functions of: financial reporting; grants reporting and Uniform Guidance compliance; restricted gift and pledge receivable reconciliation; and other external reporting.
- Monitor accounts receivable and maintain an up-to-date understanding of the balances and follow up on variances.
- Prepare monthly and annual financial reports and analysis for assigned operating units, grants, restricted gifts, and other reports as requested
- Assist with financial planning and budgeting process for assigned operating units and grants
- Prepare bank entries and deposits including Clubs lockbox deposits
- Prepare journal entries related to receivables, credit card expenses, Amazon purchases, and other essential required entries.
- Responsible for uploading and resolving positive pay issues.
- Conduct regular meetings with managers of assigned operating units to review financial performance, grants compliance and restricted gift transactions.
- Implement best practices and provide training to operating unit managers regarding financial reporting, adherence to internal controls (as defined by finance department operating policies and procedures) and grant compliance to Uniform Guidance
- Review transactions for each assigned operating unit to assure account code accuracy, sufficiency of documentation/support/receipts, and adherence to approvals for purchase orders/purchase requisitions, invoices, check requests, purchase card transactions, and payroll allocations
- Prepare expense variance analysis for financial report lines comparing a) budget to actual and b) year over year actuals and identify the reason for unexpected results
- Prepare monthly and annual account reconciliations for assigned accounts
- Assemble all required documentation needed for the annual audit such as the grant awards, audits by award agencies or fiscal agents
- Serve as the Uniform Guidance expert, providing training to other staff regarding compliance
- Initiate communications and follow-up with appropriate staff to obtain grant budget adjustments or no-cost extensions when needed
- Prepare gifts and pledge receivable reconciliation
- Reconcile monthly reports prepared by development for unrestricted and restricted gifts
- Prepare adjustments when needed to reclassify gifts as directed by development
- Review restricted gift expenditure transactions and assist in preparing the monthly release of net assets for restricted gift activity
- Assist with the preparation of the annual audit workpapers and note disclosures for restricted net assets and related transactions
- Assist in the preparation of other various external reports, such as BGCA annual report, census reports, biannual personal property tax exemption filings, and other reports as requested
- Bachelor’s Degree in accounting or finance from an accredited college or university.
- 2 to 5 years of experience in non-profit accounting preferred
- 1 to 2 years of governmental grant administration (Federal, State, City and County) preferred
- Strong computer skills using general ledger and Excel.
- Familiarity with Sage Intacct and related software applications is desirable.
- Above average communication skills and a commitment to a team-oriented approach to providing superior levels of finance services to the Boys & Girls Clubs of Greater Milwaukee.
- Knowledge of governmental grant administration (Federal, State, City and County) and Uniform Guidance is preferred.
- Must have a valid WI driver’s license, good driving record, and meet State required automobile insurance minimums.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and use hands to touch, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
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