Main Office Administrative Assistant

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  • Full-Time
  • Milwaukee, WI
  • Job Type Details: Lead role in busy high school main office

OVERALL POSITION DESCRIPTION:

Under the supervision of the Director of Finance and Operations or his/her designee, the Main Office Administrative Assistant will be responsible for maintaining a professional main office environment, greet and appropriately direct all visitors, and perform administrative duties, data input to school databases and other related duties as assigned.

JOB SUMMARY: 

The Main Office Administrative Assistant will provide a welcoming, professional and efficient Main Office for the entire High School community, including the school, the business and advancement departments. Specifically, the Main Office Administrative Assistant will be responsible for, but is not limited to:

  • Performing administrative duties and data input support to ensure smooth day‐to‐day operation of the school
  • Warmly and promptly greeting and appropriately directing all visitors
  • Ensuring a welcoming, orderly, and professional main office environment
  • Other duties as assigned by the Director of Finance and Operations or the Principal

ESSENTIAL FUNCTIONS:

  • Properly, warmly, and efficiently greets and announces all visitors as well as answers and properly directs all incoming phone calls
  • Creates and maintains a welcoming and efficient Main Office that emphasizes organization, professionalism, courtesy, discretion, flexibility, friendliness and teamwork
  • Provides assistance to and communicates effectively with the director of finance and operations, principal and all school staff
  • Collaborates with staff and faculty teams, such as the attendance team, as requested by the Director of Finance and Operations and/or the principal.
  • Assists with daily communication to and from families
  • Sorting, opening and distributing school mail; manage outgoing mail and postage
  • Maintains school records to provide support to the Director of Operations and Finance and the Principal
  • Manages correspondence and maintains student files, including all immunization, medical and personal forms for students
  • Assists with mailings, copying, and preparation of materials for Cristo Rey Jesuit High School’s marketing office and other school offices
  • Enters and updates all necessary information into PowerSchool
  • Support the principal in completing all federal, state, Jesuit Schools Network, Archdiocesan, AdvancEd, and Cristo Rey Network reports
  • Assist in coordinating all standardized testing processes
  • Coordinates all substitute teacher arrangements in cooperation with the Principal and Assistant Principal
  • Assists with staff communication
  • Provides support with special events, including preparation of materials, ordering of supplies and services related to events, and coordination of persons involved (volunteers, vendors, staff members, visitors, consultants)
  • Assists at events directly related to school activities as needed
  • Assists in running various reports, including progress reports, attendance reports, behavior reports, formal report cards
  • Serves as the school registrar in cooperation with the Director of Finance and Operations
  • Manages Milwaukee and Wisconsin Parental Choice Program documentation in conjunction with the Admissions and Finance Offices
  • Manages the paging system and bell schedule
  • Performs other duties as assigned by the Director of Finance and Operations and/or Principal

Please send resume and cover letter to:

John Pandl, MBA
Human Resources Coordinator

Cristo Rey Jesuit High School
1818 W. National Ave.
Milwaukee, WI 53204
414-436-4600, ext. 2131
jpandl@cristoreymilwaukee.org

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