Administrative Manager, HOPA

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Administrative Manager, HOPA

CLIENT ASSOCIATION: Health Policy & Advocacy

Hematology/Oncology Pharmacy Association, HOPA

REPORTS TO: Senior Manager of Health Policy & Advocacy

DIRECT REPORTS: None

EXEMPT/NON-EXEMPT EMPLOYEE STATUS: Exempt (Minimum 37.5 hours/week)

GENERAL SUMMARY

The Hematology/Oncology Pharmacy Association (HOPA) is a non-profit professional organization that provides crucial education, networking, and advancement opportunities frequently sought by hematology/oncology pharmacists, pharmacy interns, residents, fellows, students, technicians, researchers, and administrators specializing in hematology/oncology pharmacy at all levels of practice. Reporting to the Senior Manager of Health Policy & Advocacy, the Administrative Manager supports a range of policy and advocacy initiatives to advance hematology/oncology pharmacy practitioners.

POSITION RESPONSIBILITIES

  • Provide office support including answering general inquiries, maintaining electronic and paper files, managing the general advocacy inbox, etc.
  • Provide general committee support including scheduling conference calls, coordinating meeting materials, drafting and distributing agendas and minutes, staffing calls, liaising with committee chairs, etc.
  • Help to coordinate Annual Conference activities and events related to these committees
  • Attend various internal and external meetings and take detailed notes in order to prepare and distribute meeting minutes
  • Help to coordinate HOPA’s virtual and in-person Hill Days events (e.g., scheduling trainings, distribution of materials, communicating with participants, etc.) in collaboration with HOPA’s Government Relations Consultant
  • Support the Advocacy efforts of the Association through member/volunteer support, updating the HOPA website with policy and advocacy content, and providing support to the Policy and Advocacy Team as needed
  • Regularly liaise and attend meetings with HOPA’s Government Relations Consultant
  • Maintain records related to HOPA’s advocacy activities via government affairs software
  • Collect, review, and process invoices and volunteer reimbursements for general policy & advocacy activities
  • Work with team leaders and designated volunteers to develop and manage short-term and long-term special projects as they arise
  • Assist with public policy activities when necessary
  • Stay updated on new technologies, best practices and industry trends within areas of responsibility
  • Other duties as assigned

EDUCATION/EXPERIENCE REQUIRED

  • Qualifications – Outstanding interpersonal, organizational, and communications skills. Highly motivated with the ability to manage multiple projects and prioritize to meet multi-faceted and sometimes rapid deadlines. An acute attention to detail and a high level of accuracy on outputs. Able to work successfully in a team environment.
  • Education – Bachelor’s Degree or equivalent experience preferred
  • Experience – Previous association management experience and familiarity with nonprofit boards of directors a plus. Experience with health policy and/or working with patients recommended.

OTHER REQUIREMENTS

  • Possible travel of up to two (2) weeks per year
  • Some evening and weekend work as needed
  • Occasional lifting, up to 50 pounds as needed

*This position is located in downtown Milwaukee, WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role.

*Please apply to the role that best aligns to your experience and qualifications.  We’ll discuss your interests and possible opportunities during an initial phone interview. (No need to apply to multiple opportunities.)

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