Non-Profit Program Coordinator, SITC
CLIENT ASSOCIATION: Society for Immunotherapy of Cancer
REPORTS TO: Associate Director of Science and Policy
DIRECT REPORTS: None
STATUS: Non-Exempt (37.5 hours/week)
The Society for Immunotherapy of Cancer (SITC) is a non-profit medical professional society of influential scientists, academicians, researchers, clinicians, government representatives, and industry leaders from around the world dedicated to improving cancer patient outcomes by advancing the science and application of cancer immunotherapy. Reporting to the Associate Director of Science and Policy, the Program Coordinator will assist the society through coordination of events and efforts associated with the society’s scientific, international, and policy agendas, as well as serving as an integral member towards the implementation of SITC’s strategic priorities. Primary responsibilities include coordination of various committee and taskforce activities, program planning support, and serving as a resource for society volunteers and staff by providing effective and timely communication.
- In collaboration with the Associate Director of Science and Policy and appropriate organizing committees, volunteer leaders, collaborative partners and relative staff, help provide project coordination for efforts focused on scientific research, international collaborations, and policy.
- Provide support for the implementation and documentation of teleconferences and meetings including drafting agendas and other necessary documents, participation in said meetings, and drafting of meeting minutes with a focus on identifying action items and coordinating appropriate follow up.
- Assist in coordinating in-person and virtual events, including but not limited to workshops and congressional hill activities.
- Assist in coordinating collaborative international educational programs with various collaborators and stakeholders.
- Provide assistance at live and virtual meetings as needed.
- Monitor and update contact information for volunteers and committees including email distribution lists, membership database activities and committee/task force rosters.
- Manage stakeholder correspondence, tracking and compliance, reimbursements and honoraria, and collection of documentation for conflict of interest identification and resolution.
- Manage and update associated department and committee information as needed including on the SITC website as well as within internal documents.
- Contribute to the development of quarterly e-newsletters for departmental efforts.
- Contribute to budget monitoring and tracking/trending reports in areas of responsibility.
- Under the guidance of the Associate Director of Science and Policy, maintain and abide by overall policies, procedures and timelines in areas of responsibility.
- Monitor relevant news items in relation to SITC strategic priorities.
- Other duties as assigned.
Qualifications – Excellent organizational, verbal and written communication skills required. Word processing and spreadsheet skills in MS Office environment essential. Professional demeanor and attention to detail necessary including the ability to manage multiple projects simultaneously. Familiarity with using databases for tracking and reporting, web-meeting services and learning management systems technologies a plus.
Education – Bachelor’s Degree preferred.
Experience – 1-3 years of experience required. Previous association management experience, previous meeting management experience and familiarity with nonprofit boards of directors a plus.
Possible travel of up to 3 weeks per year.
Some evening and weekend work as needed.
Occasional lifting, up to 50 pounds required.
*This position is located in downtown Milwaukee, WI and dedicated weekly days in the office are a requirement of the role.
*EDI requires new hires to be fully vaccinated against COVID-19, unless a medical or religious exemption applies and is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized CDC COVID-19 vaccine primary series regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination.