Finance Operations Manager

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Position Summary: Provide financial and operational services and oversight for the agency. The Financial & Operations Manager is responsible for:

  • Financial/grant management and administrative record keeping of financial documents.
  • All aspects of payroll and benefits administration and human resources related to payroll and benefits.
  • Serving as lead contact person for all vendor contracts related to IT, equipment and services needs of the agency and staff.

JOB RESPONSIBILITIES

Finance Management

  • Keep and manage accurate records of all financial transactions in accordance with Friends Inc. financial policies and procedures.
  • Perform accounting functions including monitoring and reconciling all accounting ledgers; processing payroll and invoice payments, maintaining and balancing receipts, deposits, bank statements, petty cash and other special accounts.

Grant Management

  • Maintain schedule of grant financial and administrative reporting and reimbursement requirements; complete reports and reimbursement requests to funders, at direction of ED.
  • Manage optional aspects of grants, ensuring compliance and special conditions are met; contracts are signed, submitted and followed; and all reports are completed and submitted on time.
  • Maintain a system to track grant expenditures and receivables.

Fund Development

  • Assist ED and relevant committees with fundraising events and activities.
  • Develop and maintain a system of donor contacts/communication to include recording donations and sending thank you notes in a timely fashion.

Human Resources

  • Responsible for human resource activities.
  • Obtain annual benefits contract including health, vision, dental, disability, and EAP.

Agency Operations

  • Maintain, schedule and assume lead contact role for service contracts, and projects for all IT, office equipment, security system, telephone system and computer network. Keep records of equipment purchases, service contracts, and service providers.

Other

  • Attend monthly all staff meeting, bi-weekly coordinator meetings, and weekly updates with ED
  • Supports and attends all FRIENDS special events and functions including internal committees such as social media.

EDUCATION AND EXPERIENCE

  • Bachelor’s degree in Accounting, Finance, Business or related field. (Note: Associate degree with significant years of experience may be considered.)
  • Minimum 2 years’ relevant work experience, including accounting/finance
  • Non-Profit and Grant reporting experience; federal grant experience preferred
  • High degree of computer literacy (Windows, Word, Outlook, Advanced Excel and Quickbooks

CRITICAL SKILLS

  • Strong self-motivation and organizational skills to manage a variety of diversified tasks in a timely manner.
  • Excellent communication skills; cultural competence and ability to interact with diverse populations.
  • Ability to maintain highest level of confidentiality.
  • Maintain a high degree of professionalism with sound judgement.
  • Ability to work well in a team or independent environment.
  • Ability to work flexible hours.
  • Valid Driver’s license.

Salary range: $48,000 – $53,000 plus benefits

While this job description is meant to provide information about the typical duties of this position, it is not all encompassing. Other duties may be assigned from time to time and other tasks related to the duties may be required.

FRIENDS expects all employees, when time and job responsibilities to permit, to lend necessary support to other programs or staff in the agency, when a request is made or when the need is apparent.

All employees must be able to represent the mission, values and philosophy of FRIENDS to employees, vendors, program participants and to the general public. Model and promote attitudes of non-violence, anti-oppression, and inclusiveness and be a voice against violence

Interested individuals should provide a resume and cover letter. You may apply on Indeed.com (www.indeed.com).

or

Email your resume & cover letter to: friends.volunteer.wash.co.1@gmail.com

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