Administrative Assistant

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The Milwaukee Rescue Mission is seeking a full-time Administrative Assistant to work in our Gift Processing department to assist in the sorting, processing, and receipting of all monetary and in-kind donations. This position is also responsible for communicating related information to relevant donors and assisting in data entry and manual tasks related to communications.

WORK SCHEDULE: Full-time, Monday-Friday, 1st Shift

LOCATION: Central Campus, 830 N 19th Street, Milwaukee, WI. 53233


  • Sorting incoming mail
  • Opening, processing, and moving packages and in-kind donations received through mail
  • Manually opening and batching monetary donations for processing
  • Processing, verifying, and recording donations through Aquirit and donor database
  • Importing and exporting reports and receipts through donor database
  • Assist with database clean-up projects
  • Filing, shredding, and moving files as directed by management
  • Managing and organizing storage rooms, stationary, literature and office supplies
  • Answer and transferring incoming phone calls
  • Submitting maintenance requests and purchase orders as needed


  • High School diploma required
  • Previous experience in an administrative role required
  • Previous bank and database experience preferred
  • Proficient in Microsoft Office and database software
  • Excellent oral and written communication skills with competence and accuracy in grammar and spelling
  • Detail orientated with strong organizational and prioritization skills
  • Flexible, team player
  • Must be able to handle physical workload – ability to stand or sit for long periods of time, walking, stair climbing, kneeling, squatting, crouching, reaching, handling and gripping without difficulty, repetitive movement of both hands and arms, as well as frequent lifting or moving items with a maximum weight of 55lbs a short distance (ex: floor to shelf or cart), and pushing or pulling heavier items with the use of a cart or dolly
  • A workplace demeanor consistent with a Christian church environment: civil, respectful, polite, and responsive
  • Be in agreement with and subscribe to the MRM Statement of Faith and the MRM Statement of Biblical Convictions
  • Be a committed follower of the Lord Jesus Christ, which is evident in personal testimony and Christian conduct
  • Pass a pre-employment background check and drug test


  • Hiring range $17.06-$17.86 hourly based on candidate qualifications and experience
  • Excellent Medical, Dental, and Vision Insurance
  • Health Savings Accounts with employer match
  • Life and Short/Long Term Disability Insurance
  • 401K with generous employer contribution
  • Paid holidays and generous PTO
  • Health Club reimbursement
  • Education assistance
  • Free onsite parking
  • Free meal available during shift
  • Business Casual/Casual Dress

Click here to apply on our website.

The Milwaukee Rescue Mission is a 501 (c)3, charitable, non-profit church, Christian organization. Milwaukee Rescue Mission has an organizational religious exemption from the prohibitions contained in Title VII of the Civil Rights Act of 1964, as amended, concerning religious discrimination in employment. We further reserve the right to discriminate or designate certain positions when a bona fide occupational qualification exists. Subject to the Constitution of the United States and all applicable state and federal laws, Milwaukee Rescue Mission does not discriminate in the administration and dissemination of its programs and services.

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