Grants Manager

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Position Summary: The Grants Manager serves as the primary resource in writing and editing letters of inquiry, formal proposals and reports for submission to corporate and private foundations.  This person will also provide support to faculty/staff in submitting grants and reports to governmental funding agencies.  The Grants Manager researches private and corporate grant opportunities.

An essential member of the Alumnae & Donor Relations Team, the Grants Manager works collaboratively with Alumnae & Donor Relations staff, with University faculty/staff, the University’s Business Office, and with other University administration to strategize and conceptualize all grant-seeking opportunities, submit grant applications and reports.   

 Primary Responsibilities:  

  • Responsible for some of the research of grant-making organizations and opportunities through private foundations, corporations, and governmental funding agencies. Analyze grant opportunities as to alignment with University priorities, and participate in strategy development for funder engagement. The Grants Manager provides proactive research and leads through the use of such resources as the Funding Information Center at Marquette University and Guidestar.
  • Research, write, and edit grant proposals, applications and attachments for submission to private foundations, corporations and governmental funding agencies, as well as understand the application process and specific requirements for each grant opportunity.
  • When a grant is awarded, work with program directors, the Business Office and other University personnel as necessary to establish appropriate grants management practices. Support the preparation of reports, and partner with the Business Office and program directors to develop report budgets.
  • Maintain an in-depth knowledge of each governmental funding agency’s application requirements and online systems. Act as the primary contact for federal grant application submissions in cooperation with program PI’s and Co-PI’s.
  • Track all funded, declined, pending, and upcoming proposals on a reporting grid and maintain historical records for current, past and potential grant-making organizations through the donor database.
  • Participate in monthly meetings with Deans, the Vice President of Student Affairs, and the Vice President of Academic Affairs to discuss possible grant opportunities.
  • Assist with grant related communication and publicity.
  • Perform other duties, responsibilities, or special projects as assigned

Skills and Experience:

  • Bachelor’s degree
  • Excellent oral, written, and interpersonal communication skills, including the ability to work with diverse groups and facilitate group processes
  • Demonstrated success in grant writing, for both private/corporate foundations
  • Experience preferred in submitting applications and reports to governmental funding agencies and related compliance
  • Proficiency with Word and Excel
  • Proficiency in preparing budgets / financials to accompany funding requests and reports
  • Exceptional ability to multitask, prioritize projects and manage time effectively
  • Strong organization and analytic thinking skills with attention to detail
  • Prospect research experience, as well as supporting data collection and analysis required
  • Ability to work as part of a team as well as independently
  • Strong working knowledge and understanding of established professional codes of ethics and best practices for grants management
  • Experience with Raiser’s Edge or similar online donor database a plus


  • To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform primary functions.

 Working Conditions:  

  • Varying workflow; sometimes stressful with high workload times of the year
  • Complete work required within a limited space
  • Complete work required within a limited time

Complete work in an open-concept office environment.

Mount Mary University encourages applications from all qualified candidates and is vitally committed to all aspects of diversity, equity, and inclusion. We welcome and encourage applications from qualified candidates and all will receive consideration for employment regardless of race, color, religion, sex, national origin, age, ethnicity, pregnancy, disability, genetic information, or any other groups protected by law. Mount Mary seeks to hire and retain personnel who will make a positive contribution to its mission, vision, and values.

For more information about diversity, equity, and inclusion at Mount Mary please visit

Please apply via this link.

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