Office Assistant

Job Title: Office Assistant for the NACCC

Reports To: Executive Director or His/Her Designee

Mission/Purpose:

The Office Assistant supports the administrative and development efforts of the NACCC, helping to strengthen connections with member churches, donors, and other constituents.

This is a part-time, nonexempt, at-will position. Evaluation and compensation will be reviewed annually by the Executive Director in consultation with the Personnel and Administration Committee. The NACCC supports a small, close-knit staff and is attentive to work/life balance.

Essential Job Functions:

• Development Support:
  • Assist the Director of Development (DD) and other staff in maintaining and updating donor and member church records using the NACCC’s donor management software.
  • Record and process incoming donations by entering check data into the management database (Bloomerang) in an accurate and timely manner.
  • Assist in promptly generating and sending acknowledgment letters to donors.
  • Assist the DD in reconciling donation records and reports with finance staff.
• Office Support:
  • Assist the Executive Assistant (EA) with maintaining and organizing supplies and storage spaces.
  • Occasionally and during annual meetings and convocations, respond to phone inquiries from member churches, donors, and other stakeholders, directing them to appropriate staff members.
  • Assist the Executive Director (ED) and other staff to organize files that are in various formats.
• General Bookkeeping Support:
  • Learn internal accounting processes
  • Assist E.D. and staff with reimbursables, check requests, reporting, etc.
• Possibly fill in at the office during the AMC, when the rest of the staff is out of the office.
• Provide additional support to projects, initiatives, and staff as necessary.

Qualifications

Knowledge, Skills, and Abilities:

• Knowledge of and experience in administrative duties.
• Excellent communication skills – verbal, written, listening, etc.
• Able to pay keen attention to detail and deadlines.
• Familiar with MS Office (Word, Excel, Outlook), donor database or CRM, (e.g., Bloomerang, Salesforce).
• Open to learning new processes, software, etc.
• Able to work independently.
• Must have strong organizational skills and handle multiple priorities simultaneously with competence.
• Sincere, engaging personality; professional, friendly, and collaborative.

Experience and Education:

• High school diploma or equivalent; combined education and experience will be considered.
• At least 2 years of related experience.

Work/Physical Requirements:

• Work is performed onsite, on a flexible schedule, working 8-12 hours per week.
• Ability to operate standard office equipment (computer, printer, phone, calculator); able to sit for extended periods as well as regularly move about office to access files, office machinery, etc.

Pay:

• $15-$17 per hour, dependent on experience. Negotiable.

This position description is subject to change at any time.

NACCC is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.