Lead Grant Accountant / Analyst

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Position Overview 

The Lead Grant Accountant (LGAA) position is responsible for providing fiscal management of the agency’s government funded programs. The LGAA will ensure assigned programs comply with federal, state, funding source, and Next Door (ND) fiscal rules and regulations. The LGAA is responsible for processing various financial transactions within the general ledger system while being knowledgeable of and remaining in adherence to generally accepted accounting principles (GAAP). The LGAA participates in the annual planning and budgeting process as well as duties specific to the annual audit preparation and support through to completion (agency wide, Point of Business (Capitol Dr.) 401k and Charter school). The LGAA primarily responsible for maintaining the fixed asset system agency-wide. This position will understand and complete New Market Tax Credit processes to ensure proper financial reporting.

Responsibilities/Duties/Functions/Tasks

  • Ensure fiscal integrity and compliance with Head Start Performance Standards and OMB circulars through the implementation of sound internal controls and adherence with fiscal policies and procedures.
  • Manage assigned grants by preparing required fiscal reports for funding sources, preparing and producing annual program budgets, providing on-going analysis of program’s financial position, and assuring program is fiscally compliant with federal, state, funding source, and ND rules and regulations.
  • Complete tasks associated with the month-end closing process within the timeframe identified to properly close out the month and prepare financial statements.
  • Maintain up-to-date analyses of selected general ledger accounts and produce required journal entries for approval
  • Prepare source documentation for entry to the agency’s general ledger.
  • Work closely with supervisor in financial communications to Program Directors, Managers, Supervisors and other applicable staff.
  • Review employee expense reports relative to assigned funding sources for accuracy and appropriate documentation.
  • Review and analyze program in-kind for accuracy and necessary supporting documentation.
  • File all program fiscal reports to the funding source by the specified due date in the contract.
  • Complete proper draw requests from applicable funding sources.
  • Review and adjust invoice coding to ensure proper alignment of expenses.
  • Become well versed in the contract requirements of assigned grants and Head Start regulations.
  • Develop processes and procedures to ensure accuracy of financial reporting.
  • Develop financial reports for information on-demand using MIP or Microsoft Office products.
  • Maintain Fixed Asset accounting system to ensure information is accurately maintained and reported on.
  • Supervise and support Grant Accountant’) in all duties and responsibilities as assigned to them.
  • Other duties as assigned.

Accountability and Performance Requirement

All staff members are accountable for knowing and performing the responsibilities associated with their individual position in an efficient and effective manner, understanding that each of us plays an integral role in the success of our mission. All staff will support the agency mission, vision, standards of conduct/code of ethics and strategic directions and support administrative decisions. This must demonstrated by maintaining a positive work environment, and by behaving and communicating in an appropriate manner with children, families, coworkers, supervisors and the public while achieving performance expectations.

Qualifications

  • Bachelor’s degree in Accounting or Finance with a minimum of 5 years relative experience (preferably with a non-profit organization).
  • MBA or CPNCPA candidate preferred.
  • Knowledge/experience with requirements of federal funding and GAAP requirements.
  • Knowledge of computerized accounting, accounts payable and payroll systems.
  • Knowledge/use of Microsoft Office is required.
  • Must possess excellent organizational and prioritizing skiffs.
  • Demonstrated ability to solve problems and recommend corrective action to management.
  • Ability to work effectively with a diverse population.
  • Ability to work in a fast paced environment.
  • Must have personal vehicle to use on a daily basis, maintain valid driver’s license and automobile insurance with liability limits of $300,000 (bodily injury) and $25,000 (property damage for each occurrence).

Special Position Requirements

  • Must maintain confidentiality regarding client and staff information.
  • Must maintain confidentiality related to fiscal decisions, as applicable.
  • Maintain Agency Fiscal guidelines by writing and updating policies and procedures
  • Cross-train duties accordingly within internal control guidelines.
  • Ability to travel between sites for meetings and/or trainings.
  • Ability to retain learned information and translate financial aspects in non-numerical language for departments to understand clearly and comply with accordingly.
  • Maintains staff by recruiting, selecting, orienting, and training employees.
  • Maintains staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
  • Develop staff while supervising and supporting Grant Accounts duties as assigned.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Preferences

  • Ability to continually implement improved processes.
  • Ability to communicate precisely and in a manner that ensures accomplishments of tasks and complete understanding of fiscal decisions and processes.
  • Ability to be proactive versus reactive of fiscal situations.

Work Requirements

  • Work within an identified daily schedule and meet all deliverables within specific timeframes.
  • Contribute to team effort by accomplishing related results as needed.

Safety and Health

Next Door is committed to providing a safe work environment and to fostering the well-being and health of its employees. An essential part of each employees’ job is the development of safe working practices and the observance of safety rules, including:

  • Following safety warnings and directions at all times.
  • Using personal safety devices when required.
  • Reporting any unsafe conditions to supervisor.
  • Following process for reporting suspected child abuse and neglect.
  • Reporting unsupervised children, after ensuring child’s safety.

Physical Demands

  • Primarily active work; occasionally lifting up, holding or moving up to 50 lbs.

Physical Activity

  • Bending, stooping, kneeling, walking, transporting, handling, crouching, standing, talking and speaking clearly, hearing conversation level, smelling and seeing.

Work Environment

  • Mainly office setting and travel to various sites for meetings.

Personal/Physiological

  • Ability to make frequent, significant decisions to understand and react to the development process of children.
  • Ability to respond quickly and competently to an emergency or crisis situation in order to keep children safe.
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