Grant Accountant

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Position Overview

The Grant Accountant is responsible for processing various financial transactions within the general ledger system while being knowledgeable of and remaining in adherence to generally accepted accounting principles (GAAP) and agency policies and procedures.  In addition, the position will regularly prepare standard and ad-hoc financial statements for funding sources using knowledge gained from the annual planning and budgeting process.  Duties specific to the annual audit preparation and support through to completion (agency wide, 401k and Charter school) is also required.


  • Manage assigned grants, including preparation of monthly expenditure reports, analysis and forecasting of program revenue and expenditures.
  • Work closely with supervisor in financial communications to Program Directors, Managers, Supervisors and other applicable staff.
  • Review employee expense reports relative to assigned funding sources for accuracy and appropriate documentation.
  • Review and analyze program in-kind for accuracy and necessary supporting documentation.
  • File all program fiscal reports to the funding source by the specified due date in the contract.
  • Become well versed in the contract requirements of assigned grants and Head Start regulations.
  • Maintain up-to-date analyses of assigned general ledger accounts and produce required journal entries for reconciling items on a monthly basis.
  • Assist in the annual agency budgeting process.
  • Develop financial reports for information on-demand using MIP or Microsoft Office products.
  • Develop processes and procedures to ensure accuracy of financial reporting.
  • Prepare source documentation for entry into the agency’s general ledger.
  • Maintain A/P and A/R files in an orderly and well-organized manner.
  • Complete month end close tasks and duties within the timeframe identified to properly close out the month and prepare financial statements.
  • Other duties as assigned.

Accountability and Performance Requirement

All staff members are accountable for knowing and performing the responsibilities associated with their individual position in an efficient and effective manner, understanding that each of us plays an integral role in the success of our mission.  All staff will support the agency mission, vision, standards of conduct/code of ethics and strategic directions and support administrative decisions.  This must demonstrated by maintaining a positive work environment, and by behaving and communicating in an appropriate manner with children, families, coworkers, supervisors and the public while achieving performance expectations.


  • Bachelor’s degree in accounting or finance with a minimum 1 – 3 years accounting experience (preferably in a non-profit organization) or Associate Degree with 5+ years’ experience within a non-profit organization.
  • Knowledge/experience with requirements of federal funding and GAAP requirements.
  • Knowledge of computerized accounting systems.
  • Knowledge/use of Microsoft Office is required.
  • Must possess excellent organizational and prioritizing skills.
  • Demonstrated ability to solve problems and recommend corrective action to management.
  • Ability to work effectively with a diverse population.
  • Ability to work in a fast-paced environment.

Special Position Requirements

  • Must maintain confidentiality regarding client and staff information.
  • Must maintain confidentiality related to fiscal decisions, as applicable.
  • Maintain Agency Fiscal guidelines by writing and updating policies and procedures.
  • Ability to retain learned information and translate financial aspects in non-numerical language for departments to understand clearly and comply with accordingly.


  • Ability to continually implement improved processes.
  • Ability to communicate precisely and in a manner that ensures accomplishments of tasks and complete understanding of fiscal decisions and processes.
  • Ability to be proactive versus reactive of fiscal situations.

 Work Requirements

 Work within an identified daily schedule and meet all deliverables within specific timeframes.

  • Contribute to team effort by accomplishing related results as needed.

Safety and Health

Next Door is committed to providing a safe work environment and to fostering the well-being and health of its employees. An essential part of each employees’ job is the development of safe working practices and the observance of safety rules, including:

  • Following safety warnings and directions at all times.
  • Using personal safety devices when required.
  • Reporting any unsafe conditions to supervisor.
  • Following process for reporting suspected child abuse and neglect.
  • Reporting unsupervised children, after ensuring child’s safety.

Physical Demands         

  • Primarily active work; occasionally lifting up, holding or moving up to 50 lbs.

Physical Activity      

Bending, stooping, kneeling, walking, transporting, handling, crouching, standing, talking and speaking clearly, hearing conversation level, smelling and seeing.

Work Environment

  • Mainly office setting with walking throughout building and some program observation.


 Ability to make frequent, significant decisions to understand and react to the development process of children.

  • Ability to respond quickly and competently to an emergency or crisis situation in order to keep children safe.
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