Are you looking for a highly rewarding career with great benefits and opportunities for growth? The Wisconsin Humane Society (WHS) is now seeking a full-time Event Coordinator to join our growing development team, supporting our Southern Campuses! If you’re looking for the perfect opportunity to make a meaningful difference in the lives of thousands of animals and people while working alongside a committed, passionate, fun, and supportive team, apply today!
Position Summary
Job Responsibilities
- Under the supervision of the Director of Special Events, lead the planning and implementation of the special events fundraising programs of the Wisconsin Humane Society, with primary focus on the southern communities.
- Design engagement strategies to build awareness, attendance and support of all WHS fundraising events.
- Actively participate in the sponsorship solicitation process, working closely with the corporate and major gifts team.
- Budget, report and manage event financials, dashboards, attendance, and timelines.
- Actively utilize and manage a committee of high performing volunteers to accomplish goals.
- Work with Director of Special Events to coordinate all WHS southern campus special events including, but not limited to, Pet Walk, Telethon, Paws & Claws Gala and other events as applicable.
- Serve as point of contact for all southern Pet Walks, including overseeing the planning, rentals, vendors, participants, volunteers, committee oversight, invoicing and check requests, revenue and expense tracking, etc.
- Database management and entry, including:
- Updating Luminate Online/Convio and Raiser’s Edge databases to ensure event and donor information is accurate.
- Perform data entry and create and send solicitation letters and acknowledgements, as needed.
- Close out all events as required by development department procedures.
- Participate as a member of the development team in planning and implementing the organization’s overall fundraising strategy and programs, which includes supporting events and fundraisers in all WHS communities.
Additional Elements:
- Conduct research, make site visits, and find resources to make decisions about event possibilities.
- Prepare day-of materials including registration instructions and processes, nametags, materials, packages, gift bags, registration lists, etc.
- Coordinate meetings and schedules of volunteers and staff to support event management.
- Propose and implement new ideas to improve the event planning and implementation process.
- Recruit and manage volunteer committees for all events, where applicable.
- Maintain a high level of confidentiality and discretion.
Qualifications & Requirements
- 1-3 years work experience in event coordination required.
- Experience working in a non-profit development department
- Experience working with Microsoft Excel required.
- Experience managing high profile volunteers preferred.
- Able to attend evening and occasional weekend events and meetings.
- Desire to create process improvement in all aspects of work.
- Ability to handle high-pressure situations in a professional manner in a fast-paced environment.
- Excellent oral and written communication skills.
- Experience with Blackbaud and Luminate Online/Convio Software systems preferred.
- High attention to detail.
- Capable of accepting and completing tasks with minimal supervision in a highly self- motivated manner.
- Commitment to treat people and animals with respect and kindness.
This is an overview and does not list all of the job duties.
Benefits
This position pays with in a salary range of $38,200.00 – $47,741.00 Salary/year.
Full-time Benefits Include:
- Health, dental, and vision insurance
- Group term life insurance and voluntary life insurance
- Short-term and long-term disability
- Flexible spending plans
- Health savings account (HSA)
- Aflac supplemental benefit
- 403(b) retirement plan with company match
- Paid family Leave
Time off including:
- Vacation
- Paid time off (PTO)
- Holiday
Full-time and part-time staff are eligible for the following benefits:
- 403(b) retirement plan
- Employee Assistance Program (EAP)
- 30% off adoption fees
- 30% off manners classes and behavior consultations
- 20% off youth programs
- Event discounts
- Animal Antics retail discounts
- Limited wellness/veterinary care services for companion animals
Come see why over 240 staff call one of our 6 locations home! You’ll be happy you did!
Equal Opportunity Employer
The Wisconsin Humane Society believes in equal employment opportunity for all employees and applicants for employment. WHS’s success depends on engaging qualified people regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other characteristic protected by law.
The Wisconsin Humane Society (WHS) is the oldest and largest shelter in Wisconsin. It was founded in 1879 and operates shelters in Milwaukee, Ozaukee, Racine, Door, and Brown Counties, as well as a Spay/Neuter Clinic in West Allis. The organization offers adoption services, educational programming, and veterinary resources for animals from low-income households, retail stores, volunteer programs and dog training classes. The Milwaukee shelter also houses the states busiest Wildlife Rehabilitation Center. WHS is an independent nonprofit and receives no general government funding and is not part of any national umbrella group.
To apply for this position, please visit our employment page at www.wihumane.org/employment to begin your online employment application. Only applications submitted through our online application system may be considered. Please know that it is our policy to reply to each and every application received once we have a status update.