Organizational Overview: World Affairs Seminar (WAS), a freestanding nonprofit group based in West Allis (WI), began in 1977 as a Rotary District 6270 program. WAS is a unique, immersive, weeklong, academic summer camp for high-school students worldwide. The 2025 edition is set for June 21 – 27 at Carroll University in Waukesha. The theme is Peacebuilding: Creating Lasting Change. The Seminar convenes students from diverse backgrounds to discuss issues in a positive environment and promote peace through cultural understanding. Delegates apply their new knowledge by creating and presenting final projects, and by participating in a Diplomacy Simulation. The Seminar attracts 200 high school students from multiple countries each year, numbering 30,000 alumni to date. A recent delegate proclaimed WAS the “Best. Week. Ever.”
Position Summary and Scope: Key administrative colleague who oversees WAS student delegate registration, related Seminar communications and office management for nonprofit group that advances peace through understanding by training tomorrow’s global leaders.
Reports to: Executive Director
Knowledge, Skills and Abilities: Exceptional verbal and written communications skills. Ability to set priorities and work independently. Highly detail-oriented and well-organized. Proficiency in MS Office Suite and other applications, such as Zoho (or similar CRM software), MailChimp and Sync, a cloud data storage site. (Note: while some accounting is required, WAS uses a professional bookkeeper to maintain financial data.) Camp experience a plus.
Hourly Wage, Benefits and Work Conditions: Hours vary, averaging 10 hours per week, with significant seasonal variability. Remote work, except during the week of the Seminar. Free, adjacent parking. Must be available full-time the second half of June, with increased hours around February and May. Hourly wage: $18.00.
Duties and Responsibilities:
- Manage delegate registration process.
- Maintain databases of Seminar sponsors, students, staff, and volunteers.
- Manage sponsor and delegate information requests.
- Makes logistics arrangements for delegate arrivals and departures.
- Manage communications with stakeholders.
- Process payments in coordination with bookkeeper and Executive Director.
- Maintain World Affairs Seminar website using WordPress web development platform.
- Post content to social media accounts, to include Facebook, X, Instagram, YouTube, and LinkedIn.
- Maintain all WAS on-line presence and subscriptions to include GuideStar, Charity Navigator, Google Business profiles, MS Office, Zoho CRM, cloud storage – Sync, Zoom, Network for Good, and MailChimp.
For consideration, please email a cover letter and resume by Monday, December 16, to Francis X. Vogel, WAS Executive Director, at fvogel@worldaffairsseminar.org. Type “WAS Office Manager / Registrar” in the subject line. If interested, apply as soon as possible, without waiting for the deadline. No phone calls, please. Thank you in advance for your interest in the position!