Mission Advancement Coordinator

POSITION: Mission Advancement Coordinator

Reports To: Director of Mission Advancement

Job Type: Full-time Exempt

Location: Milwaukee, WI

SUMMARY JOB DESCRIPTION

The Mission Advancement Coordinator supports the All-In Milwaukee Mission Advancement team in building meaningful connections across the community to support scholar success and organizational growth. This position directly supports the organization’s efforts in fundraising and communications.

The All-In Milwaukee vision is for a vibrant city with diverse, college-educated leadership. To build a sustainable and thriving community, Milwaukee must first build a college-educated workforce. This role bolsters the organization’s efforts to grow to serve 1,000 scholars annually, and exceed its goals of 75% of scholars graduating from college in six years or less, with less than $16,000 in student loan debt, while retaining at least 75% of graduates in Southeastern Wisconsin either by employment or graduate school.

ESSENTIAL DUTIES & RESPONSIBILITIES

This list is not all-inclusive and may be expanded to include other duties and responsibilities as deemed appropriate.

Mission Advancement

• Manage and maintain donor and partner records in the organization’s CRM (Salesforce), ensuring data accuracy, completeness, and timely updates.
• Conduct prospect research to support donor cultivation, solicitation, and stewardship strategies.
• Maintain systems and reports that track donor engagement, gift history, and stewardship activities in support of fundraising goals.
• Coordinate internal workflows related to donor meetings, event logistics, acknowledgements, and reporting timelines.
• Support the preparation of grant proposals, reports, and stewardship materials in collaboration with internal teams and leadership.
• Assist with planning and execution of employer engagement and stewardship events, including coordination of logistics and in-kind contributions.
• Support communication with career partners to share program updates, outcomes, and event information.

Communications & Brand Management

• Support implementation of a cohesive communications strategy aligned with All-In Milwaukee’s mission, values, and brand standards.
• Manage stakeholder contact lists and communication platforms (e.g., Salesforce, Mailchimp) to support effective outreach and engagement.
• Develop, schedule, and publish day-to-day social media content across organizational platforms.
• Coordinate the development and distribution of e-newsletters in partnership with relevant team members.
• Serve as a resource to promote brand consistency across internal communications and public-facing materials.

Team & Meeting Coordination

• Prepare agendas and contribute relevant content for Mission Advancement team meetings.
• Attend team meetings and provide updates on fundraising activities, deadlines, and key deliverables.
• Maintain and update the Mission Advancement operational calendar, CRM records, and prospect tracking tools.
• Complete administrative tasks and special projects as assigned in support of team and organizational priorities.

KNOWLEDGE, SKILLS & ABILITIES

• Commitment to educational equity and alignment with All-In Milwaukee’s mission to support scholar success and community impact.
• Strong written and verbal communication skills, with the ability to communicate clearly and professionally with diverse internal and external stakeholders, including donors, partners, and colleagues.
• Excellent interpersonal and relationship-building skills; able to engage effectively with individuals from a wide range of backgrounds and roles while exercising sound judgment in sensitive situations.
• Highly organized and detail-oriented, with the ability to manage multiple projects, prioritize competing deadlines, and ensure accuracy across data, communications, and deliverables.
• Ability to work independently within established systems and processes, exercising good judgment to solve routine problems and move work forward with minimal supervision.
• Strong project coordination skills, including tracking tasks, timelines, and follow-ups across fundraising, communications, and event-related activities.
• Proficiency with CRM and communication platforms (Salesforce preferred), email marketing tools (e.g., Mailchimp), and social media management tools; comfortable learning new systems and technologies.
• Working knowledge of standard office software and digital tools (e.g., word processing, spreadsheets, email) to support reporting, data management, and coordination.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Willingness to work occasional evenings or weekends and to travel locally or regionally as needed to support organizational events and meetings.

EDUCATION & EXPERIENCE

• Bachelor’s degree required; relevant experience in fundraising, nonprofit communications, or partnership management strongly preferred.
• Experience supporting donor engagement, external communications, or stakeholder-facing work preferred.
• Familiarity with Salesforce or similar CRM systems, email marketing platforms, and digital communications tools preferred.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions. Reasonable accommodation will be made to enable qualified individuals with disabilities to meet the demands.

While performing the duties of this job, the employee is regularly required to sit, stand, or walk; use hands to finger, handle, or feel, reach or grasp with hands and arms, including overhead and from floor to waist, and talk or hear. The employee is regularly required to operate a motor vehicle. The employee is occasionally required to bend, stoop or kneel; lift, carry and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision and ability to read from a computer or electronic device, and the vision required to operate a motor vehicle.

The noise level in the work environment is usually quiet to moderate. The employee is exposed to outdoor weather conditions during work-related travel.

BENEFITS OF WORKING AT ALL-IN MILWAUKEE

At All-In Milwaukee, you’ll be part of a mission-driven, high-impact organization dedicated to advancing educational equity and scholar success. You’ll be part of a collaborative, innovative, and supportive team where your work makes a lasting difference in the lives of scholars and the Milwaukee community.

We cultivate a connected and engaging workplace through team gatherings, celebrations, and outings to local events like Brewers, Bucks, and Admirals games. From team days and milestone recognitions to everyday camaraderie, we prioritize a positive and dynamic work environment where collaboration thrives.

Life Balance & Paid Time Off

• Generous paid holidays, vacation, and other times
• Parental leave to support growing families
• School activities leave to participate in important family moments
• Flexible hybrid work policy allowing for some remote workdays

Health & Wellness

• Comprehensive medical, dental, and vision insurance plans for you and your family
• Access to an indoor fitness center for employee well-being at the Milwaukee office

Financial Security & Retirement

• Competitive salary (starting base salary for this role is $45,000) with opportunities for performance-based pay
• Excellent retirement plan with employer contributions and match
• Employer-provided basic life insurance, short-term disability, and long-term disability
• Access to voluntary life insurance options
• Financial planning resources to help secure your future

Professional Growth & Development

• Professional development funds for training, conferences, and career advancement
• Opportunities for leadership and skill-building within a mission-driven team

Join All-In Milwaukee and be part of a team that is transforming educational outcomes and creating pathways to success for scholars across the region.