Administrative Office Position

The Administrator position is a full-time position involving behind the scenes administrative tasks that are required to have a successful organization. Responsibilities will include handling sensitive information from donors and sponsors of the organization requiring a high degree of confidentiality.

Duties and Responsibilities:

• Know, understand and live the LOVE>hate vision, mission, and values

• Monitor our light.org email addresses and website,  (i.e. Contact Us, Share Your Story, Start a Chapter, etc.). and process incoming communications

• Prepare and Process Invoices and Deposits using Quickbooks and CRM (Little Green Light)
• Complete monthly bank reconciliations (QuickBooks)

• Manage PayPal, Square, and other financial applications

• Generate monthly banking (Income/Expense) reports for the Ex. Director and bimonthly reports for board meetings.
• Maintain donor/sponsor notes in CRM system (LGL) including visits, phone calls, meetings, etc.

• Generate Thank You Letters to donors including Year End Thank You/Tax Letter

• Manage distribution of annual campaigns, Winter Campaign and the Gratitude Report.

• Manage Executive Director registration and travel plans for all facilitation presentations and training opportunities.

• Support Volunteer Roles including but not limited to processing initial applications process and distributing supplies and needed materials (Prison Program Facilitators).
• Monitor L>h PO Box biweekly

• Order and maintain office supply inventory

• Attend team meetings including updates with Executive Director and Marketing Meetings (Hoan)

• Filing and organization (expense receipts, deposit receipts, insurance, etc.)
• File annual reports with IRS /State and Renew insurance policies

• Support special events (fundraisers)
• Other admin tasks as needed

Skills:

• Proactive problem solver with excellent communication and conflict resolution skills
• Tech Savvy and ability to learn CRM systems, Square, LGL, Tech Soup, Zoom, etc.
• The ability to work independently
•  Experience in non-profit
•  Excellent time management, communication and organizational skills
•  Ability to perform in a fast-paced environment
•  Strong attention to detail and organization

Terms:

Job Type: Full- Time (30-32 hours per week)

Salary: $17.82 – $19.26 per hour based on experience

Benefits: PTO. Insurance and IRA benefits are NOT available with this position.

Schedule: approx 6-hour shift, Monday to Friday, with flexibility to create your own hours

Work Location: This position is performed remotely, understanding the role requires monitoring mail (PO Box) and distributing supplies to volunteers.

Equipment: L>h will provide a personal computer for L>h uses only. IT support for L>h computers provided by 3rd Coast Digitech.