Operations and Development Assistant

Job Title:  Operations and Development Assistant

Reports To: Executive Director

Position Purpose: This position is responsible for ensuring that all administrative functions and policies are effectively carried out to ensure smooth daily operations and fiscal security of the organization.

Schedule and Compensation: Full-time, exempt. Salaried at $45,000 with benefits package that includes health, vision and dental. Generous paid time off and holiday hours and flexible scheduling with ability to occasionally telecommute. General office hours are Mon-Fri, 9-5, with some evening and weekend hours for special events and programs.

Essential Duties and Responsibilities:

Operations 

• Under the supervision of the Executive Director, perform the weekly accounting activities for the organization and monthly payroll;
• Support, set up, and troubleshoot office technology and computer systems including telephones, security cameras, printers, laptops/computers, and digital platforms;
• Ensure building maintenance and renovation projects proceed smoothly;
• Maintain VGI’s digital and physical files;
• Regularly update VGI’s website and troubleshoot website issues;
• Stock and maintain general office supplies;
• Provide high level management of organizational outreach and social media strategies
• Serve as a support staff person for VGI’s programs by filling in for major events and programs as needed such as the Blitz, large volunteer shifts, etc.;

Development

• Assist with grant proposals to maintain a healthy grant pipeline;

• Ensure timely and accurate report deliveries to funders;
• Cultivate relationships with current and prospective funders and supporters, especially individual donors;
• Submit payroll and credit card expense reports monthly
• Prepare monthly reports to the Executive Director and Board of Directors;

Outreach Coordination: 

• Serves as primary point of contact for Victory Garden Initiative programs, volunteers, and events
• Ensures adequate marketing of all programs and events
• Speaks on behalf of VGI to community groups, classrooms, etc
• Develops partnerships with community organizations and government agencies

• Develop and implement strategy to engage diverse program participants
• Work with the Executive Director and Program Staff to develop and implement program evaluation plans;

Qualifications:

The Operations and Development Assistant has a passionate and unwavering commitment to the mission of Victory Garden Initiative; in creating more food security, protecting the environment, breaking down social injustice, and helping people connect with nutritious food. The ideal candidate will have evident competence in the following skill-sets:

• Strong written and verbal communication skills with the ability to persuasively communicate the complex social, environmental, political, and institutional issues that affect  the food system;
• Ability to work effectively in collaboration with diverse groups of people;
• Ability to identify, troubleshoot and resolve information systems issues;
• Experience with budgeting, payroll, and bookkeeping;
• Exceptional attention to detail;
• Adaptable and innovative, with the ability to think quickly and creatively;
• Organized and goal-oriented with an ability to prioritize important tasks;
• Demonstrate VGI’s workplace values including passion, reflective practice, integrity, positivity, and accountability;

Victory Garden Initiative is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship, disability, or veteran status. Victory Garden Initiative values perspectives, voices, and insights from people of diverse backgrounds and is committed to building a culturally diverse staff.