Event & Membership Coordinator

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Congregation Shaarei Shamayim, a progressive Jewish synagogue in Madison, WI, seeks an Event and Membership Coordinator to join our growing congregation. The Event and Membership Coordinator manages congregational events and communication with our diverse membership.

This position is 20-25 hours a week with the flexibility to work partially from home. Must work approximately 10 evenings and 10 Saturday or Sunday mornings over the year at congregational programs, events, and Jewish holidays. Applicants need not be Jewish to join our staff.


Event Coordination – 25%

  • Organize events in advance
  • Manage events on-site

Communications – 25%

  • Prepare weekly email and monthly newsletter
  • Manage social media account
  • Assist with creating promotional materials for programs

Membership Coordination and Services – 35%

  • Work one-on-one with members to plan programs and activities
  • Schedule and organize meetings for individuals and groups
  • Recruit volunteers for services and programs

Administrative Tasks – 15%

  • Perform general office duties such as ordering supplies, assisting with upkeep of the office and equipment, filing, and running errands on an as-needed basis (must provide own transportation)

Skills and Abilities

  • Excellent oral and written communication skills
  • High attention to detail with strong problem-solving skills
  • Commitment to providing outstanding member service
  • Ability to work independently and with others
  • Ability to adhere to deadlines and to manage multiple tasks efficiently
  • Experience and proficiency with Microsoft Office
  • Ability to learn basic functions of the congregation’s database
  • Use technology and database systems with ease and proficiency, such as Microsoft Office, Dropbox, Google Drive, Zoom, and Constant Contact
  • Proficient with Facebook
  • Open to learning about Jewish community and culture
  • Strong commitment to the congregation’s values of inclusion and diversity.
  • Skilled at working with people of diverse races and ethnicities, socio-economic backgrounds, abilities/disabilities, and gender and sexual identity.

Preferred Qualifications

  • Some administrative or event coordination experience
  • Bachelor’s degree or equivalent work experience
  • Live in the Madison, WI area (required)


$23-25/hr depending on experience; benefits include paid vacation/sick leave, Jewish and secular holidays, and disability insurance.

Congregation Shaarei Shamayim is an equal opportunity employer. To ensure we live by our vision and actualize the Jewish values and ideals on which our vision is based, we strive to hire, train and retain staff who help us realize our goals. A vital part of this commitment includes welcoming, respecting and encouraging diversity among our staff, including fostering an environment in which all staff have the greatest opportunities to thrive. We encourage all candidates to apply for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

To apply, please send your resume and cover letter to office@shamayim.org.

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