Community Grant Writer

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The Elkhorn Area School District is seeking a grant writer to identify new grant opportunities that match the mission, vision, and strategic plan of the Elkhorn School District in conjunction with the City of Elkhorn Chamber of Commerce and the City of Elkhorn. Priority will be given to economic development and the development of a comprehensive plan for grant procurements that benefit the community as a whole. The grant writer will research and apply for grant opportunities that enhance the quality of life and programming for current and prospective residents of the Elkhorn Area. If you are self-motivated and like having a direct impact on improving your community this is an excellent opportunity.     

Representatives from the District, Chamber, and City will provide oversight of this position to ensure clear direction and guidance are given, and grant efforts match a direction that has been supported by each organization’s governing body (School Board, Chamber Board, City Council).

Grant Writer Job Responsibilities:

  • Prepares proposals by determining concepts, gathering and formatting information, writing drafts, and obtaining approvals.
  • Determine proposal concept by identifying and clarifying opportunities and needs, studying requests for proposals (RFPs), and attending strategy meetings.
  • Meets proposal deadlines by establishing priorities and target dates for information gathering, writing, review, approval, and transmittal. 
  • Maintain a calendar of grant deadlines for internal data, grant submissions, and reports back to funders.
  • Works with leaders in each partner agency to ensure accurate, timely, and compliant processes for the entire grant life cycle, from proposal to evaluation, including tracking grants internally and reporting the results and outcomes to funders in the format required by each grant.
  • Coordinates requirements with contributors and contributes proposal status information to review meetings.
  • Gathers proposal information by identifying sources of information, coordinating submissions and collections, and identifying and communicating risks associated with proposals.
  • Extensive research may be required for each proposal. Makes recommendations for “best fit” opportunities.
  • Develops proposals by assembling information, including project summary and narrative, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation.
  • Writes, revises, and edits drafts, including executive summaries, conclusions, and organization credentials.
  • Ensures quality results by using templates, following proposal-writing standards, including readability, consistency, and tone, and maintaining proposal support databases.
  • Improves proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate.
  • Updates job knowledge by participating in educational opportunities; maintaining personal networks.
  • Accomplishes organizational goals by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments.
  • Performs all required work, including reporting and other requirements, throughout each grant process until the closeout process for each grant.
  • Involvement with Civic organizations, Economic Development organizations, Chamber of Commerce, and other agencies as needed to acquire community/area knowledge and understanding. 

Work Hours: It is the expectation that this person maintains flexible hours. The position’s success will be measured partially by impact and revenue generation. An office workspace will be supplied for the convenience of the employee. A combination of remote work and office work can be expected. This position will formally be an Elkhorn Area School District employee with a renewable agreement between agencies being two years in length. The District’s evaluation system will administer joint annual and semi-annual reviews by the School District designee, Chamber Director, and City Administrator (or designee). Minimum benchmarks will be established. Hours worked on specific grants may require itemization.

Preferred Qualifications/Skills:

  • Presentation skills
  • Written communication
  • Graphic design skills
  • Technical documentation
  • Layout skills
  • Problem-solving
  • Deadline-oriented
  • Process improvement
  • Coordination
  • Strategic planning
  • Market knowledge
  • Interpersonal communication skills
  • Skills in building and maintaining relationships
  • Self-Motivated
  • Growth mindset
  • Collaboration

Education, Experience, and Licensing Requirements:

  • Bachelor’s degree in English, Journalism, Media or related field preferred.
  • Minimum of one year of experience in grant writing, prospect research, general fundraising, or a minimum of two years of comparable and transferable skills acquired in a professional setting preferred.
  • Certification is recommended through the American Grant Writers’ Association (AGWA) and the Grant Professionals Association (GPA) within one year of hire.

Why Apply? If you are self-motivated and like having a direct impact on improving your community for current and prospective residents, this is a great opportunity for you. In this position, you will play an integral role in helping achieve funding for exciting projects that will generate enthusiasm and “buzz” throughout the entire community. This position will be given every opportunity to succeed with proper resources and clear direction from the District Administrator, Chamber President, and City Administrator. 

Interested applicants should apply through the Wisconsin Education Career Access Network (WECAN).

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