Administrative Services Manager, ACMS

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Administrative Services Manager

CLIENT ASSOCIATION: American College of Mohs Surgery, ACMS

POSITION(S) REPORTS TO: Executive Director, ACMS

POSITION(S) THAT REPORT TO YOU: N/A

EXEMPT/NON-EXEMPT EMPLOYEE STATUS: Exempt (Minimum 37.5 hours/week)

ABOUT THE ACMS

The American College of Mohs Surgery (ACMS) is a membership organization comprised of 1,800 rigorously trained skin cancer and reconstructive surgeons specializing in Mohs surgery, the most effective treatment for skin cancer today. The ACMS serves as the voice of the specialty, promoting and advancing the highest standards of patient care through fellowship training, research, education, and public advocacy.

GENERAL SUMMARY

Provide executive-level administrative support to ACMS Executive Director, Board of Directors, and staff colleagues. Position maintains a high level of responsibility, exercising discretion and sound independent judgment in performing assigned tasks.

POSITION RESPONSIBILITIES (Minimum 37.5 hours/week)

  • Schedule and coordinate ACMS Executive Committee and Board meetings, including agenda preparation and meeting logistics (Zoom and onsite)
  • Prepare minutes from Executive Committee and Board of Directors meetings
  • Work closely with the Executive Director to facilitate leadership directed tasks
  • Oversight of the administrative functions including assisting with invoice processing and payments
  • Manage, strategic initiatives as assigned, including, but not to the ACMS national data registry and assigned committees
  • Manage the committee rotation process
  • Manage the master committee meetings calendar
  • Assist with task forces and special projects as needed
  • Maintain and update ACMS Bylaws and policies & procedures in conjunction with the Board of Directors and committee chairs.
  • Draft letters, correspondence, and other materials with little direction.
  • Work with internal departments (IS, TS, CS, Mail, Accounting, etc.) as needed for ACMS projects.
  • Carry out other related responsibilities as assigned.

AMOUNT OF TRAVEL REQUIRED:

Less than 2 weeks per year. Some early morning/evening and weekend work required.

EDUCATION/EXPERIENCE REQUIRED:

Bachelor’s degree preferred. Proficient in Windows, MS Word, and MS Excel. Experience with MS PowerPoint, and iMIS and/or MS Access a plus. Oral, written, organizational and proofreading skills essential.

PHYSICAL REQUIREMENTS: (example – lifting, packaging, etc.)

Occasional lifting of up to 50 pounds may be required.

*This position is located in downtown Milwaukee, WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role.

*Please apply to the role that best aligns to your experience and qualifications.  We’ll discuss your interests and possible opportunities during an initial phone interview. (No need to apply to multiple opportunities.)

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