Receptionist/Accounts Payable
CLIENT ASSOCIATION: Executive Director, Inc.
POSITION(S) REPORTS TO: Office Administrator
POSITION(S) THAT REPORT TO YOU: N/A
EXEMPT/NON-EXEMPT EMPLOYEE STATUS: Non-Exempt (Minimum 37.5 hours/week)
GENERAL SUMMARY:
Receptionist/Accounts Payable are responsible for being the first point of contact for EDI visitors and client phone calls. This position is responsible for accurately transferring calls for all client teams, accounts payable and deposit processing duties and ongoing professional communication with the accounting department and other EDI staff.
POSITION RESPONSIBILITIES: (Minimum 37.5 hours/week)
- Answer and appropriately distribute incoming phone calls on a multi-line phone system for all associations.
- Greet and notify staff of all visitors.
- Review out of office and working remote list each day as needed.
- Process client deposits and enter in Deposit Edge software.
- Assist in the accounts payable process
- Proactively reach out and update client call lists to incorporate staff changes for accurate call routing.
- Track and maintain reports on client calls and invoice processing, submit timely monthly reports.
- Responsible for daily set-up and closing of the reception area.
- Provide accurate and timely communication with staff through emails and calls.
- Assist in client mailings and other duties as assigned.
- Assist the accounting department with miscellaneous tasks as needed.
- Assist in other miscellaneous projects and duties as requested.
AMOUNT OF TRAVEL REQUIRED:
No travel will be required.
EDUCATION/EXPERIENCE REQUIRED:
General office and phone system experience required. Proficiency in Word and Excel. Organizational skills, and attention to detail are essential. Must possess excellent communication skills, both verbal and written.
PHYSICAL REQUIREMENTS: (example – lifting, packaging, etc.)
Minimal lifting required, up to twenty pounds.
*This position is located in downtown Milwaukee, WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role.
*Please apply to the role that best aligns to your experience and qualifications. We’ll discuss your interests and possible opportunities during an initial phone interview. (No need to apply to multiple opportunities.)