Executive Assistant

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  • Part-Time
  • Milwaukee, WI
  • Job Type Details: Looking for an organized, professional part-time clerical wiz!

Location: Milwaukee, WI

Reports to: Executive President

Mostly in-person office position with a limited virtual option

Position Type

Part-Time Salaried- (24-32 hours per week)

Compensation

$29,000- $31,000 per year

Our Company Overview

Fathers Making Progress (FMP) is an innovative, growing organization that serves families primarily through creating spaces of learning, support, and growth for fathers. As the organization’s capacity increases, FMP has made the commitment to bring in the best team of competent, capable, dynamic, and empathetic individuals to fuel this charge.

Job Summary:

We are looking for a new part-time executive assistant to support our executive team. EA will manage business-related tasks for the team such as assisting with creating reports, organizing catering, events and travel accommodations, taking minutes, and other organizational tasks. Successful candidates will have a detailed understanding of the full Microsoft Office suite, be extremely fast at resolving problems and have experience as an executive or administrative assistant in the past.

Supervisory Responsibilities:

  • May be responsible for supervising office volunteers or interns.

Duties/Responsibilities:

  • Preparing financial statements, reports, memos, invoices, letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving organizational records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by Executive President and executive staff.
  • Helping to prepare for meetings, classes, events, and groups.
  • Greeting visitors.
  • Using various software, including Microsoft Word, Excel, and PowerPoint.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Carrying out miscellaneous assistance tasks for executives.
  • Assist with logistics tasks related to the FMP facilitator/coaching training institute.
  • Assist with event planning and execution.
  • Performing office duties that include ordering supplies and managing a records database.
  • Opening, sorting, and distributing incoming faxes, emails, and other correspondence.
  • Provide general administrative support.

Required Skills/Abilities:

  • Experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of entire MS Office suite.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.
  • Pleasant personality and willingness to serve as an ambassador of the organization
  • Ability to function well in a high-paced and at times stressful environment.

Education and Experience:

  • High School Diploma required, post-secondary education in related field desired.
  • At least one year of related program/clerical experience desired.

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Ability to see/read documents emails, type 50+ wpm
  • Ability to stand/walk perform basic office clerical and maintenance duties.

If interested send your resume and 3 references to:

Terron@Fathersmakingprogress.org with the subject

EXECUTIVE ASSISTANT

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