Office & Volunteer Coordinator

Position Type: Part-Time (15-20 hours per week)

Reports to: Operations Director

Location: Mitchell Park Horticultural Conservatory (Milwaukee, WI)

Deadline to Apply: September 1, 2024

About Us:

As a private nonprofit, Friends of the Domes has been supporting the Mitchell Park Horticultural Conservatory (The Domes) since 1989. We provide educational and enrichment activities that ensure every visitor departs feeling a connection to nature.

Mission Statement:

We provide inspirational experiences that restore connections to nature and community in a one-of-a-kind horticultural oasis at the heart of Milwaukee.

Duties and Responsibilities:

The Office and Volunteer Coordinator will assist with operations, ensuring that administrative tasks are done in a timely and efficient manner. Major activities include:

• Supporting the Operations Director with board meeting preparation and management;
• Staffing board meetings (taking and distributing minutes);
• Project management, including creating and updating master calendar and office organization and cleanliness;
• Ordering office and event supplies;
• Providing in-office tech support;
• Managing customer-facing email inbox;
• Tracking and reporting progress toward accomplishing Key Performance Indicators;
• Developing strategies to recruit and retain volunteers and engage service learning students;
• Scheduling volunteers for programming, special events, and county Parks activities, and send out weekly emails;
• Facilitating volunteer orientations and annual appreciation events;
• Embracing the Friends of the Domes’ culture of exceptional customer service;
• Contributing to team effort by helping in other areas as needed.

Personal Attributes:

• High level of emotional intelligence;
• Strong written and verbal communications;
• Organized and detail-oriented;
• Demonstrated problem-solving and analytical skills;
• Positive attitude and team player.

Knowledge and Qualifications:  

• Knowledge of nonprofit sector;
• Fluency in Microsoft Office, including doing mail merges;
• Familiarity with Google Workspace
• Minimum of associate’s degree;
• Prior project management and/or office management experience a plus.

Compensation: 

$18/hour (no benefits); flexible work hours; majority of hours will be on-site

Commitment to Diversity: The Friends of the Domes is an equal opportunity employer and places a high value in creating a workforce that reflects the diversity of the Milwaukee community. The Friends of the Domes does not discriminate against any employee or applicant for employment because of race, color, ethnicity, religion, gender, sexual orientation, gender identity or expression, national origin, disability, age, marital status,  military status, pregnancy, or parenthood. We believe diverse teams are effective teams,  and that innovation is only possible when a set of diverse experiences and perspectives are at the table. We have flexibility around formal education, and our minimum requirements  are preferred but not mandatory. We are willing to train a passionate, learning-oriented person with a history of getting results, even if that history is different from the exact descriptors of what they’ll be doing within the role.