Program Coordinator

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  • Full-Time
  • Madison, WI
  • Job Type Details: Program Coordinator, full time, awesome work culture, generous benefits

Position Title: Program Coordinator

Location: Madison, WI

Reports to: Director of Programming

Status: Exempt, full-time position at 40 hours per week. Full time status at 36 hours per week is welcomed, based on candidate availability.

Salary: $41,000 – $46,000 annually, depending on experience

Benefits: Health, dental, vision, and life insurance. 401(K) contribution and match. 25 days of paid time off, 5 paid holidays plus paid time off Dec 24-Jan 2nd. Other perks include mileage reimbursement for work related travel, access to an employee assistance program, and 24/7 access to a fitness center.

Work location: We offer a blended work setting (in-office and/or remotely); Ideally working-in person 3 days/week. Our office is located at 901 Deming Way, Madison WI 53717

Team Culture: Our team is creative, friendly and passionate about our work empowering youth. We are a family-friendly work place where all employees are cared for and treated with respect. We value thinking outside the box and dreaming big. We offer space to flex your professional skills and grow new ones. We offer a flexible schedule to balance work, play and the rest of life.

Position Profile

Girls on the Run is a nonprofit organization dedicated to inspiring girls to be joyful, healthy and confident using a fun, experience-based curriculum that creatively integrates running. Girls on the Run uses running as a vehicle for teaching life skills and promoting positive health outcomes for girls and gender expansive youth in the 3rd-8th grade.

Girls on the Run® of South-Central Wisconsin is seeking a dynamic, enthusiastic, team player who enjoys building new and authentic relationships with others. As part of our small team, the Program Coordinator is responsible for ensuring that GOTR programs are well-run and set up for long-term success through excellent relationship building, intentional planning and meticulous follow through. The Program Coordinator reports to the Director of Programming, works closely with other Program Coordinator(s) and will make a direct impact by contributing to the council’s strategic growth, serving over 2,250 kids each year. The primary focus will be on program outreach and site development within an assigned territory, as well as supporting coach recruitment, training and engagement.

Major Responsibilities include:

Program Outreach and Site Development

  • Oversee all aspects of programming within assigned territory (within South Central WI)
  • Serve as the primary point of contact for host sites/teams within assigned territory
  • Foster existing relationships with sites to meet inclusion, growth and sustainability goals
  • Recruit new sites to host GOTR programming (at schools, community centers, public parks, etc.)
  • Build awareness of GOTR programming in local communities (marketing, flyers, events, etc)
  • Visit sites to deepen understanding of program delivery, engage with kids, and support coaches

Coach Recruitment and Training

  • Implement effective coach recruitment and retention strategies that result in volunteers that mirror the demographics of our community and kids served
  • Ensure sites have qualified, trained volunteer coaches, delivering the program as intended
  • Co-facilitate multiple in-person and virtual coach training sessions (with other staff)
  • Support volunteers when redirection or retraining is needed to ensure high quality program delivery

Coach Engagement and Retention

  • Supervise teams of volunteers that lead programming at host sites
  • Build and foster positive rapport with volunteers to create a trusting and supportive relationship
  • Provide timely communication through email, phone and in-person conversation
  • Offer personalized and meaningful appreciation efforts for volunteers

Knowledge, Skills and Abilities: 

  • Must respect and value access, diversity, equity and inclusion
  • Passion for Girls on the Run mission and enthusiastic about empowering kids
  • Interest in positive youth development, female empowerment, and whole-person health
  • Can offer high quality customer service and create a positive experience for those we serve
  • Excellent writing and public speaking skills (communicates heavily via email, phone and in-person)
  • Natural interpersonal skills and ability to build relationships within a community
  • Good problem-solving instincts and sound judgement in decision making
  • Ability to plan and organize workflow, be self-directed, and multitask
  • Proficiency with tools such as: Google Suite, Microsoft Suite, email, data management software, etc.
  • Willingness to coach for at least 2 seasons

Education or Experience:

  • Associates or Bachelor’s degree
  • Minimum 2 years of relevant experience
  • Experience in volunteer coordination or similar volunteer engagement setting
  • Experience working in program coordination and/or recruitment
  • Experience working with diverse communities, families and youth
  • Bilingual (Spanish preferred)

Working Conditions:

  • Light duty work, including occasionally lifting and carrying 35-pound boxes
  • Evening and weekend work is expected periodically to assist with events (approx. 6x/year)
  • A valid driver’s license and ability to drive to program sites, meetings and special events is required

To Apply, click here:

We’re striving to shape a recruitment strategy that reflects our heart for inclusion and accessibility. We recognize (and appreciate!) the effort you're investing in this application process and so have decided not to require or accept cover letters. Application review will begin on March 17, 2023 and continue until the position is filled. GOTR is dedicated to ensuring that our staff and volunteers reflect the diverse and vibrant communities and children we work with. We welcome applicants from all ages, abilities, and gender identities. If this job feels like a good fit for you but you don’t meet all qualifications, please still apply.

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