Development & Events Coordinator

Organization Summary

Girls on the Run of Southeastern Wisconsin (GOTR-SEWI) is a nonprofit, youth development program that inspires girls in 3rd–8th grade to be joyful, healthy, and confident using a fun, experience-based curriculum that creatively integrates running. Serving over 3,000 girls annually, the program runs for 8-weeks in the spring and fall with each season ending with a celebratory 5K giving each participant a tangible sense of accomplishment. We are committed to creating a world where every girl knows and activates her limitless potential.

Position Summary

The Development & Events Coordinator is a highly organized, detail-oriented professional responsible for the administrative coordination and execution of Girls on the Run of Southeastern Wisconsin’s fundraising and donor engagement efforts. This role serves as the operational backbone of the Development Team by managing fundraising systems, donor records, event logistics, project timelines, stewardship activities, and committee coordination. Success in this role requires exceptional organizational skills, accuracy, initiative, strong follow-through, and the ability to manage multiple projects and deadlines simultaneously while maintaining a high level of professionalism and customer service.

Key Responsibilities:

Development Operations & Donor Database

• Support the implementation of the annual fundraising plan in collaboration with the Executive Director and Development & Communications Director.
• Serve as primary administrator for the donor database (Pinwheel), ensuring data integrity and accuracy.
• Process all charitable gifts accurately and in a timely manner while regularly auditing donor records to maintain data quality.
• Generate donor lists, reports, mailing lists, acknowledgements, tax receipts, and campaign reports.
• Manage donor stewardship through recognition, communications and annual appeals.
• Lead planning and execution of bi-annual giving campaigns including data tracking, solicitation lists, and working with marketing to create campaign assets.
• Support grant reporting by tracking deadlines, deliverables, and grant activity in project management system (ASANA) while providing accurate organizational and program information.
• Manage the SoleMates fundraising program including tracking, communication, partner relations and event logistics.
• Support monthly development reporting and fundraising dashboards.
• Assist with researching prospective donors, corporate partners, sponsors, and grant opportunities.
• Represent GOTR-SEWI at community events to build awareness and foster partnerships.

Events

• Manage all operational aspects of assigned fundraising events from planning through post-event evaluation for:
  • Sneaker Soiree (annual fundraising gala)
  • Golf Fore Girls Outing
  • Finish Line Council Event
  • Other Community Events
• Manage all pre-event logistics including event checklists, timelines, vendors contracts, communications, registration, and volunteer needs.
• Set-up and manage event system (GiveSmart) for registration, auctions and other logistic details.
• Assist with securing auction items, fundraising activities, and in-kind donations to support event success. Collaborate with marketing staff to ensure promotional materials and event collateral align with brand and goals.
• Ensure sponsorship fulfillment during the event and pre/post event acknowledgements.
• Lead and manage day-of-event including set-up, volunteers, decor, food, etc. to ensure GOTR mission and attendee experience is top priority.
• Track event metrics and fundraising reports.

Committees

• Oversee the engagement and coordination of event-related committees (e.g., Sneaker Soirée, Golf Outing), including scheduling meetings, preparing agendas, tracking goals and action items, communicating clear expectations that align with each event’s goals and timelines.
• Cultivate meaningful relationships with committee members, encouraging continued involvement and stewardship.
• Ensure all board and committee activities are well-documented, mission-aligned, and contribute to fundraising and community engagement goals.

Administrative Support & Reporting

• Provide logistical and administrative support to the GOTR Leadership Team, Board of Directors and Young Professionals Board.
• Utilize Pinwheel, ASANA, GiveSmart, and other technology platforms to support donor management, project tracking, communication, event planning, registration, and fundraising activities.
• Perform other duties as needed to support the mission of the organization specifically related to contributed income.

Qualifications & Skills

• Passion for the mission and vision of Girls on the Run while exhibiting the organization’s core values.
• Exceptional attention to detail with a high level of accuracy.
• Outstanding organizational and time management skills.
• Proven ability to meet deadlines with minimal supervision.
• Strong written and verbal communication skills.
• Comfortable working in a fast-paced environment.
• Bachelor’s degree or equivalent experience in nonprofit industry with focus on development, event planning, fundraising, or a related field.
• 2+ years of relevant professional experience in nonprofit development and/or event planning.
• Proficiency in Google Docs, donor databases, and auction software (GiveSmart).
• Ability to work occasional evenings and weekends for events.
• Must have reliable transportation and be able to lift up to 25 lbs.
• Experience in working in a mission-driven or youth-focused organization is preferred.

Compensation/Benefits Information:

• Full-time position, approximately 40 hours per week.
• Salary range: $47,000 – $52,000/annually.
• Simple IRA plan (up to 3% match).
• Monthly wellness stipend
• Weekly office hours: mainly Tuesday staff meeting, option to work from home other days. Some weekend/evening activities such as Sneaker Soiree, 5K each season andother special events.
• Due to the nature of fundraising events, vacation requests may be limited during major organizational events including Sneaker Soiree, Golf Fore Girls, and seasonal 5Ks.
• Holiday & generous paid time off.
• Professional development opportunities.

This job description materially represents the duties and responsibilities of this position. However, employees may be asked to perform other job-related tasks as assigned.