Development Office Assistant

Position Summary:

The HAPA Foundation seeks a dedicated and detail-oriented Development Office Assistant to support the Foundation’s fundraising and community engagement efforts. This individual will play a crucial role in maintaining donor records, assisting with events, and ensuring the smooth daily operations of the development office. The Development Office Assistant will work closely with the Executive Director of Development and the Marketing and Communications Manager to further the Foundation’s mission of enriching the experience of Hmong American Peace Academy scholars, families, faculty, and staff.

Key Responsibilities:

• Provide administrative support to the Executive Director for Development, including scheduling meetings, preparing correspondence, and organizing files.
• Maintain and update donor database (Bloomerang), ensuring accurate and up-to-date records of contributions, communications, and donor engagement.
• Assist in planning and executing fundraising events, donor appreciation initiatives, and community engagement activities.
• Support grant-writing efforts by conducting research (via Instrumentl platform), gathering necessary documentation from colleagues, and preparing reports for grant portals.
• Help create and distribute donor communications, including newsletters, thank-you letters, and social media updates, in collaboration with the Marketing and Communications Manager.
• Process donations and prepare acknowledgment letters and tax receipts in a timely manner.
• Coordinate mailings, fundraising appeals, and promotional materials.
• Monitor and manage office supplies, ensuring efficient operation of the development office.
• Serve as a liaison between the Foundation and donors, and partners throughout Milwaukee.
• Perform other duties as assigned to support the Foundation’s goals and initiatives.

 Qualifications & Skills:

• Associate’s or Bachelor’s degree in nonprofit management, business administration, communications, or a related field preferred.
• Previous experience in a nonprofit, fundraising, or administrative support role is a plus.
• Strong organizational and multitasking skills, with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in the following online software applications is a plus: Google Drive, Microsoft Office Suite, Bloomerang software – for donor gift history, Instrumentl – for foundation grant tracking, and ClickUp – for project management.
• Ability to work independently as well as collaboratively in a team-oriented environment.
• Strong interpersonal skills with a professional and welcoming demeanor.
• A passion for Charter School education, community engagement, and the mission of the HAPA School and Foundation.

 Compensation & Benefits:

• Starting hourly rate: $25.00
• Benefits include:
  • Medical, Dental, Vision, Life Insurance, and AD&D; monthly premiums paid by HAPA for FY26; Benefits are effective the first of the month following a 60-day waiting period
  • Voluntary Short-Term and Long-Term Disability benefits are effective the first of the month following a 60-day waiting period
  • 403b Retirement Plan: eligible for a 5% Employer contribution after 1 full year of employment
  • 17 PTO (Paid Time Off) days and 8 paid holidays