Office Administrator

Interchange Food Pantry

Office Administrator

Part-time – $20 per hour (20-28 hours per week, dependent on qualifications) 

Description:  The Office Administrator works closely under the direction of the Pantry Executive Director to keep the operations organized, running efficiently, and flowing smoothly.  The Administrator, at times, will be the face of the food pantry to guests, volunteers, and the community and must authentically convey a sense of credibility, caring, and compassion. This role will co-handle the day-to-day communications for the director of the organization.

Responsibilities:  

• Serve as the volunteer coordinator.
• Assist with managing inventory records on the Interchange drive and prepare comprehensive reports for internal and external review.
• Collaborate with the Executive Director in crafting, managing, and distributing pantry communications to staff and outreach to external parties such as volunteers, donors, and the community.
• Support the Executive Director with board and committee reports, the year-end budgeting process, and gathering relevant materials for the auditor’s review.
• Provide support to staff during pantry days and take on the role of lead staff when required.
• Assist the Executive Director with grant management and reporting.
• Perform additional duties under the direction of the Executive Director as needed.
• Monitor employee work hours and submit payroll information to an external payroll service provider.
• May assist the Bookkeeper when needed.
• May assist with social media accounts including, but not limited to, Facebook, Instagram, GoFundMe, and the Pantry website.

Qualifications:

Required:

• Strong oral and written communication skills.
• Superior organization skills, including flexibility to manage multiple tasks simultaneously.
• Proficient in digital tools and operating systems commonly used in business settings, including Apple Mac and Windows platforms. Proficiency in MS Office, Google Apps, WIX, and other relevant software applications.
• Skilled in performing data entry and management across multiple applications.

Preferred:

• A bachelor’s or associate’s degree in Communications or Business Administration.
• Experience working in a non-profit organization.
• Familiarity with nonprofit accounting principles and practices.
• Experience in the grocery or food service industry is helpful but not required.

The Interchange Food Pantry is an equal-opportunity employer.