Director of Finance

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The Director of Finance (DF) oversees the management and strategic advancement of the financial and business operations of NAMI Southeast Wisconsin, to meet the organization’s vision and mission. This includes the production of monthly financial reports, maintenance of an adequate system of accounting records and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the organization’s financial results, and ensure that reported results comply with generally accepted accounting principles. The DF encourages forward-looking decision-making through budget planning, cash flow forecasting, scenario planning, and benchmark development.  The DF is a member of the organization’s management team and is responsible for cash management and risk management.

Reports to: Executive Director

Desired Qualifications: The DF candidate will possess a bachelor’s degree in accounting or business administration, and progressively responsible accounting or fiscal management experiences. Preference will be given to candidates with non-profit accounting and fiscal management experience.

Certified Public Accountant or Certified Management Accountant designations are a plus.

Principal Accountabilities:

Management

  1. Provide financial leadership to help guide and shape the organization’s financial strategy to support its future growth
  2. Oversee and implement the organization’s day-to-day fiscal affairs
  3. Maintain and enforce a documented system of accounting policies and procedures
  4. Manage outsourced functions in finance, technology, and operations
  5. Oversee the operations of the resources performing accounting functions, including the design of an organizational structure adequate for achieving the accounting goals and objectives
  6. Oversee the operations of 3rd party services (such as payroll processing, annual audit and 990), especially their control systems, transaction-processing operations, and policies and procedures
  7. Serve as a member of the organization’s management team; actively participate in strategic planning, goal setting and monitoring

Accounting Transactions

  1. Ensure that accounts payable are paid in a timely manner and that all reasonable discounts are taken on accounts payable
  2. Ensure that billable items are invoiced expeditiously to the payer / funder.
  3. Ensure that accounts receivable are collected promptly
  4. Process payroll in a timely and accurate manner
  5. Ensure that monthly bank reconciliations are completed
  6. Ensure that required debt payments are made on a timely basis
  7. Maintain the chart of accounts
  8. Maintain an orderly accounting filing system
  9. Maintain a strong system of internal controls over accounting transactions
  10. Ensure proper closing of monthly and annual financial records, prepare supporting schedules, and perform general ledger account analysis

Financial Reporting

  1. Issue timely and complete financial statements
  2. Coordinate the preparation of the corporate annual report
  3. Work with organizational leadership to develop financial and operational benchmarks to measure the organization’s performance and encourage forward-looking decision making
  4. Calculate financial and operating metrics and share with organizational leadership
  5. Lead the production of the annual budget and forecasts, collaborating across the organization to develop a strong budget
  6. Calculate variances from the budget and report significant issues to management
  7. Provide for a system of cost management and analytical reports
  8. Provide financial analyses as needed, for capital investments, pricing decisions, and contract negotiations
  9. Provide cost reports to grantors on compliance with grants received from various funders

Compliance

  1. Coordinate the provision of information to external auditors for the annual audit and 990
  2. Monitor debt levels and compliance with debt covenants
  3. Ensure financial compliance with all grants and other matters requiring operational performance, ensuring donor-restricted gifts are managed accurately
  4. Comply with local, state, and federal government reporting requirements for tax and other filings
  5. Remain up-to-date on non-profit best practices, changes in state and federal laws, and updates to GAAP, regarding non-profit accounting, compliance, regulations and operations

Additional Accountabilities

  1. Assist in the preparation and presentation of financial matters to the organization’s Board of Directors and function as staff liaison to the Finance Committee.
  2. Evaluate accounting system needs, identify software products that satisfy the needs identified, and implement software system to internalize all accounting functions
  3. Troubleshoot and resolve IT needs, coordinating with 3rd party IT vendor when needed
  4. Facilitate the timely and effective resolution of operational problems

Essential Functions of Primary Job Duties

  1. Ability to communicate effectively in English both orally and through written word.
  2. Ability to lift and carry 25 lbs.
  3. Ability to operate a motor vehicle, possession of a valid WI driver’s license and sufficient liability insurance to meet agency standards. Must own or have access to a personal vehicle and be willing to drive that vehicle for work-related purposes.
  4. Ability to type and work on a computer for up to four hours at a time.
  5. Ability to maintain good attendance.

Other Duties:  In accordance with the Americans with Disabilities Act, the above is intended to summarize the essential functions of and requirements for the performance of this job. It is not meant to be an exhaustive list of miscellaneous duties and responsibilities that may be requested in the performance of this job.

Working Conditions: Primarily in an office environment. The DF will be expected to travel, as needed, between the organization’s subsidiary offices, as well as to funder / potential funder locations. Periodic weekend or evening work is expected to support organizational events.

Compensation: This is a salaried, exempt position at 40 hours per week. Benefits include paid time off and paid holidays. The benefits package includes health, life, short and long-term disability and optional vision and dental insurance is available. The salary range is $70,000-$90,000 and will be set commensurate with education and experience.

NAMI Southeast Wisconsin is building a culturally diverse staff committed to working in a multicultural environment where differences are valued and respected. We believe everyone should be treated equally regardless of race, sex, gender identification, sexual orientation, national origin, native language, religion, age, disability, marital status, citizenship, genetic information, pregnancy, or any other characteristic protected by law.

To apply for this position please send a resume and cover letter to: Hiringmanager@namisoutheastwi.org

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