HR and Finance Administrator

Job Title: HR and Finance Administrator

Position: Monday – Friday 9am – 3pm

Classification: Non-Exempt

Department: Administration

Reports to: Director of Finance

Salary Grade/level/Range:

Location: 505 Building

Job Description

The mission of the Women’s Center is to provide safety, shelter and support to empower all impacted by domestic abuse, sexual violence, child abuse, and trafficking.

Summary/ Objective: Provide high-quality, thoughtful, and responsive administrative support for a wide range of HR and Finance activities covering aspects of the employee lifecycle including – recruitment, onboarding, data processing, benefits enrollment, employment-related documentation, and lead the employee engagement activities

Essential duties and responsibilities:

• Support the background screening process of applicants
• Support the full recruitment process
• Lead the employee engagement program, such as the Wellness Committee, and assume responsibility for onsite and remote employee engagement events and opportunities.
• Represent the Agency at local Job fairs
• Manage the employee enrollment for agency benefits such as health, dental, and vision insurance and the 403b retirement plan
• Manage the administration of employee life events & milestones such as birthdays, anniversaries, etc.
• Manage and organize employee personnel files
• Monitor incoming correspondence for the HR and Finance Directors
• Review purchase orders and expense reports for accuracy and completeness and communicate deficiencies to staff
• Process weekly accounts payable using BILL and QuickBooks Online
• Update and post banking transaction in QuickBooks Online
• Act as on-site support for QuickBooks Online
• Monitor online banking function
• Track credit card purchases and collect receipts from staff
• Maintain and reconcile various financial Excel spreadsheets at the direction of the Director of Finance.
• Post job descriptions on external sites and update the organizational chart.
• Update the agency’s wish list for hard copy distribution and on Amazon and other sites as appropriate.
• Process cash receipts
• Serve as a backup with daily mail and bank deposit activities.
• Maintain the client gift card log and petty cash
• Other administrative tasks and projects as assigned

Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills:

• Microsoft Office skills, including Excel, Word, Outlook, and QuickBooks
• Basic understanding of Accounts payable and Bookkeeping functions
• Ability to work accurately under pressure and adhere to tight deadlines
• Have an eye for detail and be proactive, with the ability to work on your own initiative and as part of a wider team
• Ability to learn several HR and Finance Systems quickly and thoroughly
• Strong written and verbal communication skills
• Strong organizational skills
• Valid Wisconsin driver’s license and proof of insurance
• Ability to lift up to 25 pounds

Education/Experience:

• Requires at least a high school diploma or equivalent
• 2 years of administrative experience
• 2 years of experience in the Accounts payable function

Language Skills: Ability to read, write, and comprehend English. Bilingual Spanish/English preferred.

Reasoning Ability: Ability to utilize critical thinking- such as using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Certificates, Licenses, Registrations: Reliable means of transportation is necessary. Proof of valid Wisconsin Driver’s license and insurance must be submitted if driving on TWC business; which may occur on occasion.

Other Skills and Abilities:

Physical demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is a largely sedentary role, but movement up and down stairs is required.
• Requires lifting of files and donations, opening filing cabinets, and bending and standing as necessary. This would require the ability to lift up to 25 pounds.

Work Environment: The Work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essential functions.

• Works predominantly indoors but may require travel
• The Noise level in the work environment is usually moderate.

ADA: This employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

AAP/EEO: The Women’s Center is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law.

This Job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

Digital Fingerprints/Criminal Background Check for TWC Applicants

What information will be requested at the time of the fingerprinting reservation?

1. Full legal name
2. Full current address
3. Date of birth
4. Gender
5. Social Security number
6. Height
7. Weight
8. Hair color
9. Eye color
10. Ethnicity
11. Place of birth
12. Citizenship

Primary ID (photograph and signature, non-expired)

• Government-issued driver’s license
• Learner’s permit (plastic card only with photo and signature)
• National/State/County identification card
• Passport
• Military ID
• Military ID for spouses and dependents
• Alien registration card (Green card, permanent resident visa)

Secondary ID (signature, non-expired)

• Social Security card