Bookkeeper

Part-Time Bookkeeper 

Want to know what the UEC is all about? Check out our mission, vision, and values. Or, visit our Instagram to see us find fun and share it!

Position Summary:

The Bookkeeper is responsible for processing financial transactions for the organization’s day-to-day operations and special projects.

Compensation: $18.50 – $20/hour

Benefits:

Our part-time employees receive 12 PTO days annually (14+ following Year 1 of employment) plus 7 paid organizational holidays, a 3% match on our 403(b) retirement plan, program registration and facility rental discounts, plus a strong commitment to work/life balance and great organizational culture. Additional benefits will be outlined in the hiring process.

Intended start date: April 14, 2026

• Applications are due by the end of the day on March 25th.

Location: Primarily the Riverside Park branch, Milwaukee, WI (in-person)

Schedule: This position will work 20 hours/week, with a preference for hours worked on Tuesdays – Thursdays.

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DUTIES AND RESPONSIBILITIES

• Record all financial transactions into Quickbooks, following established accounting procedures.
• Create and send invoices to customers.
• Monitor and manage accounts receivable balances by sending additional reminders and communicating past due balances or problem balances with departments.
• Coordinate with the Development team and align and reconcile all reporting with their records.
• Process and record deposits via cash, check, credit card and online systems into QuickBooks. As well as making the deposit at the bank.
• Assist with Accounts Payable, process and record payments; prepare items for sign off.
• Manage credit cards including issuing, removing, and collecting receipts to enter and reconcile.
• Manage the office petty cash fund for our three branches.
• Maintain deferred revenue and expense tracking spreadsheets.
• Prepare the monthly benefits journal entry.
• Assist in payroll processing as needed.
• Assist in the month-end close as needed.
• Manage and maintain the Finance email inbox.
• Perform general clerical duties to include, but not limited to phones, scanning, copying, mail, ordering supplies and filing.
• Support the work for the annual audit.
• Supports the Finance Department with ad hoc projects as needed.

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To be successful in this position, you will demonstrate the following competencies:

We know that hardly anyone ‘checks ALL the boxes’ on job requirements, and that’s okay! If some or many of the items listed below describe you and your experiences, we’re excited to talk with you and encourage you to apply.

• Collaborates: You build partnerships and work collaboratively with others to meet shared objectives.
• Communicates effectively: You develop and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Reliability/action-oriented: Deliver on commitments and act with a clear sense of ownership.
• Interpersonal savvy: Relate openly and comfortably with diverse groups of people while recognizing the value that different perspectives and cultures bring to an organization.
• Adaptability: You recognize individual control of self and actions; you rebound from setbacks and adversity.
• Addresses conflict: You courageously address conflict by caring personally and challenging directly (radical candor).
• Growth mindset:  You demonstrate a commitment to ongoing learning and professional development and are willing to incorporate feedback into the ways you approach work.
• Values differences: You recognize the value that different perspectives and cultures bring to an organization.
• Optimizes work processes: you know the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Time management: you have the ability to distinguish priorities, set realistic deadlines, and manage multiple workstreams to meet goals and deadlines.
• Personal accountability: you have systems or processes in place to manage tasks, need minimal supervision or reminders to complete work and motivate yourself to accomplish tasks/goals. You have a sense of trust in your personal abilities and take ownership of work.
• Strong cultural competency and commitment to equity, dignity, and justice.
• Affinity to the Urban Ecology Center’s mission, vision, and values.

Required Qualifications: 

• A minimum of one year of work experience in finance, accounting, or business operations.
• A high school degree or equivalent education.
• Proficient in Quickbooks and data entry.
• Proficient in Google Workspace (Google Sheets) and experience with Microsoft Office.

Preferred Qualifications:

• Coursework towards a degree in accounting.

Physical Requirements

• Sitting for prolonged periods, typing on a computer keyboard, lifting objects of 25 pounds or less.

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What does a typical workday look like?

Condition & Location: 

• Open office workspace with an active team atmosphere. Using shared workspaces at all three UEC locations.

Schedule:

• Standard business hours with occasional evening and weekend events.

Equipment Used: 

• Computer equipment, calculator, printer/copier/scanner/fax.

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Team and Supervision

• As a member of the Finance team, you will be managed by the Finance and Evaluation Manager.
• Though all of our teams work together in some capacity, you will most frequently collaborate with employees making purchasing decisions.
• In this role, you may have the opportunity to join Circles or Committees as your schedule and interests allow.
• All UEC team members should expect interaction with volunteers, members, and youth participants.

Organizational Support

• All team members of the Urban Ecology Center work a minimum of 1-2 weekend or evening events each year. Our events are a great way to engage with our communities and see our mission in action; examples include Urban Candlelight Hike, Autumn Celebration, and HKE MKE. Some roles may have increased responsibility for event leadership.
• All team members are asked to support our building hours by providing building coverage, which may include opening/closing the building, communicating with staff on-site, and welcoming visitors or guests. You may sign-up for an ongoing shift or provide backup support.

The Urban Ecology Center is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discriminating on the basis of race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin, and any other protected status.