POSITION SUMMARY: The Senior Accountant directs the accuracy and integrity of the organizational accounting information and systems, manages and coordinates all accounting functions, and maintains sound internal controls and procedures. As the Senior Accountant, you will identify opportunities for improvement in fiscal infrastructure and processes while ensuring conformity to accounting principles and compliance with all regulatory and funding requirements. The position reports to the Director of Finance & Operations and supports the Director in carrying out the responsibilities of the Finance team.
DUTIES AND RESPONSIBILITIES
- Oversee all day-to-day financial tasks for Urban Ecology Center, UEC Land Corp, and any other UEC-related organizations. Ensure timely and accurate recordkeeping in accordance with GAAP.
- Manage the general ledger and ensure the accuracy of financial records; complete regular and one-time general journal entries.
- Supervise and monitor accounts receivable and accounts payable functions.
- Oversee and execute month-end and year-end closing schedules, coordinating deadlines and work streams with Finance, Development, and other internal stakeholders.
- Prepare financial statements and metrics to provide the Director for reporting monthly to the Finance Committee and Leadership Team, as well as regular reports to the Board of Directors, financial documents for grant proposals and reports, and annual reports to internal and external stakeholders. Ensure reporting is timely, accurate, and useful.
- Oversee cash levels in all accounts daily & maintain relationships with the banks; responsible for oversight of treasury management services and analysis fees; reconcile bank accounts monthly.
- Assist in managing cash flow and cash forecasting. Ensure adequate cash flow to meet organizational needs and maximization of short-term investment proceeds. Recommend a strategy for holding and return of operating cash, reserves, investments, and endowments.
- Ensure that Urban Ecology Center is in compliance with non-profit accounting standards, tax laws, and state licensing requirements as they relate to financial reporting.
- Conduct end-of-fiscal year journal entries, prepare for and manage annual audit; serve as the primary point of contact to auditors.
- Prepare and/or review IRS form 990 and state filings; ensure that year-end tax filings are correct and filed on time.
- Maintain supplemental schedules, including but not limited to fixed assets and depreciation, liabilities, restricted funds schedules and releases from restrictions, long-term receivables, etc.
- Manage employee credit cards and petty cash.
- Monitor, recommend and implement internal controls and procedures to ensure that the organization’s assets are protected and effectively utilized.
- Assist in the preparation and integration of the annual operating and capital budgets.
- Remain up-to-date on non-profit best practices and changes in state and federal laws regarding non-profit accounting and compliance.
- Support the organization’s fundraising campaign, including working in coordination with the Development Organization on reporting.
- Prepare and submit bi-weekly payroll.
- Manage employee garnishments and ensure timely payments.
- Ensure accuracy of payroll information and efficient use of the TRAX payroll system and BambooHR interface with a focus on pay info and time off tracking while partnering with HR on employee payroll matters.
- Prepare and file annual ACA reporting, 1099, and W-2 reporting, and ensure accurate and timely filing of quarterly and annual payroll reports by payroll processing firm.
- Serve as point person for annual worker’s compensation insurance audit.
Teams and Supervision
- As a member of the Finance team, You will be managed by the Director of Finance and Operations and will manage the Bookkeeper.
- Though all of our teams work together in some capacity, you will most frequently collaborate with department managers, HR, and Development.
- In this role, you will serve on the Finance Committee and may have the opportunity to join others as your schedule and interests allow.
- All UEC team members should expect interaction with volunteers, members, and youth participants.
- All team members of the Urban Ecology Center work a minimum of 1-2 weekend or evening events each year. Our events are a great way to engage with our communities and see our mission in action; examples include Urban Candlelight Hike, Autumn Celebration, and HKE MKE. Some roles may have increased responsibility for event leadership.
- All team members are asked to support our building hours by providing building coverage, which may include opening/closing the building, communicating with staff on-site, and welcoming visitors or guests. You may sign-up for an ongoing shift or provide back-up support.
OUR EMPLOYEE EXPERIENCE
- We nurture an inclusive, supportive, and collaborative workplace culture. Many of our staff serve on cross-departmental committees for internal and external events, employee engagement, our equity, dignity, and justice (EDJ) focus, and safety initiatives, to name a few.
- We host a 2-day all-staff retreat each fall, with quarterly all-staff meetings, regular department meetings, and ongoing communication in between. We make frequent use of Slack and utilize the Google platform for email and cloud computing.
- UEC staff work on-site a minimum of twice per week at one of our 3 branches, though many choose to work in person more frequently. Several of our roles do not have remote capabilities by the nature of their responsibilities.
- UEC staff are automatically members of the Urban Ecology Center with the ability to attend all events at a low or no cost. Children of staff members attend programming, including summer camps, at reduced rates.
KNOWLEDGE, SKILLS, AND ABILITIES
Skills and Abilities
- You have a knowledge of non-profit Generally Accepted Accounting Principles. functions, and issues, including diverse fund and grant accounting, compliance, and reporting, as well as federal and state financial guidelines.
- Technical competence in the preparation of and analysis of financial statements.
- You can demonstrate strong analytical abilities, with advanced Microsoft Excel skills and knowledge of accounting and financial systems.
- You build trust and exercise good judgment by meeting deadlines, delivering on commitments, prioritizing needs, making considered and effective decisions, and forming conclusions.
- You have strong attention to detail, are self-motivated, and are able to multitask. Problem-solving and building systemic efficiencies are your strengths.
- Ability to function independently and communicate well with others; you are an effective relationship builder.
- You can demonstrate excellent organizational and problem-solving skills.
- Strong awareness of security and the ability to maintain confidential information.
- Proficient knowledge of Quickbooks is required; familiarity with fundraising software a plus.
- Strong cultural competency and commitment to equity, dignity, and justice.
- Affinity to Urban Ecology Center mission, vision, and values.
Education/Training: A Bachelor’s degree in accounting is preferred. Certified Nonprofit Accounting Professional (CNAP) certification is recommended.
Experience: 3-5 years of work experience in the non-profit accounting field is recommended.
COMPENSATION & BENEFITS
The starting salary range for this position is expected to be $48,528 to $51,451. The Senior Accountant will be eligible for medical, dental, vision, and life insurance benefits, along with a 403(b) plan offering a 3% employer match.
Job Conditions/Work Location: The position is based at the Riverside Park Branch, with occasional attendance at other branches and remote online work should be expected. Our office space is open; private meeting space is limited.
Physical Requirements: The position must be able to sit and type for long periods of time and engage in in-person and virtual discussion.
Equipment Used: Computers, screens, keyboards, copying machine/printer/fax, scanner, and possibly audio-visual equipment.
Supervisory Responsibilities: May supervise other direct reports.
The Urban Ecology Center is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discriminating on the basis of race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin and any other protected status.