Senior Grants Manager

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  • Full-Time
  • Milwaukee, WI
  • 10/14/23
  • Job Type Details: Full-Time Exempt

Job Summary:

The Senior Grants Manager is responsible for ensuring all private fundraising grants and reports are submitted on time, are effective, and have input from all necessary Boys & Girls Clubs of Greater Milwaukee (BGCGM) team members affected by this grant. In addition to deadline management and building teamwork, the Senior Grants Manager assists with all donor-related communications and acts as the liaison to BGCGM’s Marketing department. Lastly, this position is also responsible for developing and editing persuasive, compelling, and concise communication and materials related to organizational fundraising.

The Senior Grants Manager is responsible for coordinating with BGCGM’s Programs team, Operations team, and Relationship Managers to meet grant deadlines and ensure outcomes outlined in grants are achieved and reported back to key funders. By managing the shared grants calendar and supporting the rest of the Development team in communicating with donors, the Senior Grants Manager ensures BGCGM maintains consistent, quality communication with our donors.

Additionally, this position is responsible for developing and maintaining a library of reference documentation on the agency shared drive. BGCGM is seeking an incredibly detail-oriented individual to help us achieve operations excellence in record keeping and grant and reporting tracking. The Senior Grants Manager will work closely with the Director of Corporate Giving and others in order to distribute the workload and writing of proposals and reports, but ultimately, the Senior Grants Manager is responsible for all deadline management.


  • Build relationships with BGCGM Programs, Operations, Marketing, the President’s Office, and more. Ensure collaboration is maximized.
  • Center equity and inclusion in all work you do. Participate and lead racial and social justice initiatives and ensure equitable language in fundraising communications.
  • Develop and prepare proposals and grant applications according to funder guidelines and comply with all follow-up grant reporting as required by donors.
  • Coordinate the department’s proposal planning, grant applications and reports, and other writing efforts, including collaborating internally on the development of program descriptions and budgeting.
  • Ensure grant deliverables from funders are tracked and reviewed on a regular basis in coordination with the Director of Corporate Giving and Programs team. Deliverables that would be executed by other teams may require advanced coordination and planning.
  • Work with the internal team to identify and conduct prospect research on foundations and corporations for potential grant requests of support.  Develop criteria for assessing when to apply.
  • Coordinate the master calendar for all proposal/grant activity, which includes submitted proposals and grant requests, maintaining current records in the database and in paper files, and grant tracking and reporting.
  • Coordinate copy development for invitations, acknowledgments, communications, and marketing materials with Marketing partners.
  • Acquire and maintain sound knowledge of the organization and use that knowledge and understanding to better comprehend all projects and programs for which grants will be sought and to recommend the seeking of grants.
  • Assist in outcomes creation and tracking with Programs and Operations teams.
  • Work across the organization to obtain necessary information for proposals/grants and applications.
  • Utilize grant research software to identify new foundation opportunities.
  • Assist with other fundraising projects as requested.

Education Requirements: 

  • Bachelor’s degree preferably in English, Journalism, Communications, Nonprofit Leadership, Public Service, Urban Planning, or Urban Studies or a combination of 5 years of relevant experience.

Experience Requirements: 

  • At least three years of experience in a social service setting working with diverse colleagues and clients.
  • Supervisory experience preferred but not required.
  • Proven proficiency in professional writing, including successful proposals to institutional donors, grant writing experience, or other persuasive documents to audiences.
  • Must be proficient in Microsoft Word; experience working with donor databases; Raiser’s Edge experience preferred.


  • Excellent writing, editing, proofing, analytical, and research skills are essential.  Must be detail-oriented and highly organized with a strong appreciation for the Boys & Girls Clubs of Greater Milwaukee mission.
  • Entrepreneurial, self-motivated professional with an understanding and knowledge of trends, giving insight, and donor motivations.
  • Ability to work independently to broaden the organization’s relationships with donors
  • Possess strong communication and professional skills to work with colleagues across the organization, and to establish and foster relationships that encourage a collaborative team environment.
  • Deep connection and passion for BGCGM’s mission and racial and social justice.
  • Ability to support cross-functional engagement and problem-solving.
  • Organizational skills and the ability to meet deadlines.
  • Valid WI driver’s license, good driving record, and meet State required automobile insurance minimums. 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to touch, handle, or feel.  The employee is occasionally required to stand and reach with hands and arms.  The employee must occasionally lift and/or move up to 30 pounds.  Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

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