Program Manager, Policy & Federal Advocacy
CLIENT ASSOCIATION(s): American Academy of Allergy, Asthma, and Immunology, AAAAI
POSITION REPORTS TO: Director of Practice & Policy
DIRECT REPORTS: n/a
EMPLOYEE STATUS: Exempt, Full-time (Minimum of 37.5 hours/week)
ROLE TYPE/LEVEL: Mid Level (Non-Supervisory)
COMPANY OVERVIEW:
Executive Director, Inc. (EDI) is a leading association management company providing counsel and management for nearly 40 national and global medical, health, scientific associations and certifying bodies. Founded in 1962, our experience is key to the success of our clients. Our ability to translate depth of knowledge into client success has led to EDI managing a portfolio of clients—ranging in size from 200 to 21,000 members and certificants and growing. Client budgets range from $250,000 to multiple clients with annual budgets in excess of $10 million dollars. Learn more here: www.execinc.com/about-edi
CLIENT/DEPARTMENT OVERVIEW:
The American Academy of Allergy, Asthma & Immunology (AAAAI) is a professional medical society dedicated to advancing the knowledge and practice of allergy, asthma and immunology. With more than 7,000 members worldwide, AAAAI supports education, research, clinical care and advocacy to improve patient outcomes. Its work includes publishing leading scientific journals, hosting an annual scientific meeting, providing continuing medical education, advocating for issues impacting physician practice, funding research through its Foundation and offering resources and tools for both clinicians and the public.
The Practice & Policy Division facilitates volunteer physician leadership efforts to support AAAAI members through practice management resources and by advocacy and education outreach to payers, federal and state regulatory agencies, collaboration with other interested organizations, and regulatory and legislative authorities at the state and national level.
JOB OVERVIEW:
The Program Manager, Policy & Federal Advocacy supports a range of Practice & Policy Division initiatives and AAAAI constituent groups. Together with the Director of Practice & Policy, the program manager is responsible for the federal policy work of the AAAAI, including working with volunteers and consultants on legislative, regulatory and public policy issues.
POSITION RESPONSIBILITIES (minimum of 37.5 hours/week):
- Support the Advocacy Committee, managing staff functions and providing direct administrative support with regard to meetings, conference calls, minutes and reports to the Board of Directors.
- With the Director of Practice and Policy and other P&P team members, provide support of the process of proposal, development and approval for Practice, Diagnostics and Therapeutics (PDT) projects, and manage the approval process for proposed surveys of AAAAI members with PDT leadership.
- Prepare information for posting to the AAAAI website on federal advocacy activities and keep information related to position responsibilities current and accurate, working with the Direct of Practice and Policy and Communications staff.
- Prepare and disseminate information to members including special calls to action, legislative and regulatory updates and related issues, working with the Director of Practice and Policy and communications staff. Lead development and design of an annual advocacy report.
- Work with other members of the P&P team to maintain the AAAAI Action Center, keeping priority campaigns and background information up to date and accurate, while drafting new campaigns when necessary.
- Work with other P&P team members in engagement with payers. Participate in related work groups from other organizations to track and analyze information on related issues for specialty impact and provide information to P&P team members and volunteers. Develop proactive outreach with volunteers and staff.
- When appropriate, represent the AAAAI and its interests as needed in various public policy and advocacy capacities.
- Serve as liaison to various assigned committees and constituencies within the AAAAI. Coordinate and facilitate meetings, Zoom and conference calls and other activities; take and distribute minutes; provide support as needed to achieve objectives.
- Weekend and evening work as required.
- Other duties as assigned.
SKILLS AND QUALIFICATIONS:
Outstanding interpersonal, organizational and communication skills; computer proficiency.
EDUCATION/EXPERIENCE:
3-5 years of association management and program development experience; Bachelor’s degree.
TRAVEL REQUIRED:
Approximately 2-3 weeks per year; some evening and weekend work may be required.
Attendance at the annual meeting is required.
WORK ENVIRONMENT:
This is a full-time position located in our office in downtown Milwaukee, WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role.
PHYSICAL REQUIREMENTS: (lifting, packaging, etc.)
Minimal lifting may be required.
ADDITIONAL INFORMATION:
Early morning, evening and weekend work may be required to meet client needs.