Partnerships & Investments Coordinator

Partnerships & Investments Coordinator

Department: Partnerships & Investments

Reporting Manager: Grants Manager

FLSA Status: Hourly Non-Exempt

Supervisory Responsibility: None

Compensation Grade: 23

Compensation Range: $21.75 – $31.25/hour

Bonus/Commission Eligible: Yes

Position Summary

Are you energized by building relationships, creating meaningful experiences, and helping a mission grow? As the Partnerships & Investments Coordinator, you’ll be the heart of Penfield’s volunteer engagement program and key partner in cultivating emerging donors. You’ll coordinate volunteer activities, support donor stewardship, and contribute to grant research and small-grant applications. This role blends community engagement, communication, and project management. This role is perfect for someone who thrives in a collaborative environment and wants to make a measurable impact on children and families.

Essential Duties and Responsibilities

•    Coordinate Penfield’s volunteer engagement program, including individual, group, corporate, and Adopt-A-Family volunteers.

•    Manage volunteer recruitment, onboarding, communication, scheduling, and stewardship.

•    Develop content for volunteer communications, including newsletters and impact stories.

•    Support strategies that move more volunteers towards deeper engagement and philanthropic investment, including warm handoffs to gift officers.

•    Manage and steward a portfolio of emerging and lower-level donors, contributing to departmental revenue goals.

•    Support donor acknowledgement, stewardship communications, and engagement strategies that promote retention and growth.

•    Conduct proactive research to identify foundation, corporate, and community funding opportunities aligned with Penfield’s priorities.

•    Monitor funder guidelines, eligibility, deadlines, and submission cycles.

•    Draft and prepare small grant applications (*up to $10,000), including narratives, budgets, and required attachments, under final review of the Grant Manager.

•    Support the Grant Manager with research, background materials, and program-related information for larger or more complex grants.

•    Maintain organized grant tracking systems, calendars, proposal files, and reporting timelines.

•    Assist with grant stewardship and reporting by gathering outcomes, documentation, and impact narratives from program staff.

•    Collaborate with program staff to gather outcomes, metrics, and stories for volunteer communications, donor stewardship, and grant proposals.

•    Support department-wide fundraising campaigns, stewardship activities, and engagement initiatives.

•    Provide targeted support for Penfield’s Croquet Ball fundraising event, including assisting with cataloging and populating auction items, maintaining accurate tracking, and supporting related event logistics as assigned.

•    Contribute to continuous improvement of development systems, processes, and engagement pathways.

•    Participate in team meetings, planning conversations, and reporting related to volunteer and donor engagement.

•    Provide meeting documentation support by taking clear, concise notes and tracking action items during P&I meetings, VTOs, and relevant board and committee meetings.

•    Perform other duties as assigned.

Required Education and Experience

•    Bachelor’s degree or equivalent experience

•    2-4 years of experience in nonprofit development, volunteer coordination, fundraising, grants or related fields

•    Experience coordinating volunteers or managing community-facing engagement efforts.

Preferred Education and Experience

•    Experience supporting donor stewardship, small-gift portfolios, or emerging donor programs.

•    Experience drafting or contributing to grant proposals, newsletters, or donor communications.

•    Experience working with CRM systems or donor databases.

Required Knowledge, Skills, and Abilities

•    Strong written communication skills, including experience with newsletters, donor communications, or grant writing.

•    Highly organized and detail-oriented, with the ability to manage multiple projects and deadlines.

•    High proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

•    Basic comfort with technology, including CRM systems and tracking engagement and fundraising data.

•    Strong interpersonal skills with the ability to engage volunteers, donors, and partners professionally.

•    Ability to work collaboratively, take initiative, and adapt to changing needs.

Preferred Knowledge, Skills, and Abilities

•    Strategic mindset with the ability to connect engagement activities to fundraising outcomes.

•    Ability to translate volunteer engagement into philanthropic pathways.

•    Alignment with Penfield Children’s Center’s mission and values.

•    Comfort working across teams and contributing to continuous improvement of systems and processes.

Physical Requirements

•    Ability to work in a standard office environment, including prolonged periods of sitting, standing, and computer use.

•    Ability to view computer screens, read printed materials, and accurately process written information.

•    Ability to lift, carry, or movie materials and supplies up to 20 pounds as needed for events or volunteer activities.

•    Ability to travel locally for meetings, volunteer coordination, and community engagement.

•    Ability to engage in frequent talking, listening, and interpersonal communication in person, by phone, and via virtual platforms.

•    Ability to use hands and fingers for repetitive tasks such as typing, filing, handling documents, and operating office equipment.

•    Ability to view computer screens, read printed materials, and accurately process written information.

•    Must complete all required health and safety clearances in accordance with Penfield Children’s Center policy, including an annual flu vaccination.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.